Job Description

People Operations Coordinator and Talent Specialist

Location:

Hybrid Work arrangement with regular in-person presence required (Guelph-Wellington Dufferin Region, Stratford-Perth, and Waterloo Region)

Work Hours:

Full-time 37.5 hours weekly, with flexibility Monday to Friday on start times, occasional evenings, and weekends as required to meet project deadlines

Employment Type:

Full Time

Number of Vacancies:

1

Anticipated Start Date:

August 18, 2025

Contract End Date:

February 20, 2026

Deadline to Apply:

July 20, 2025

Starting Range: $46,000-$48,000

Total Rewards Package:

We believe that everyone has the potential to shine! Our culture is built around connection, celebration, appreciation, and recognition, and it starts with a total rewards package focused on Well-Being.

Time Away from Work

At the YMCA of Three Rivers, we value work-life harmony. Part-time team members start with:

Vacation earnings of 4% on each pay (Increases to 6% after 5 years of continuous employment) Three well-being days for sick time or proactive self-care, which can be used as they are earned. Bereavement days are also available

Well-Being Benefits

A free YMCA membership for you and your family, providing access to our fitness centers Discounts on YMCA programs and services Access to an Employee (and Family) Assistance Program offering free and confidential counseling, resources, and services

Role Overview:

Who are we...

The YMCA of Three Rivers is a charitable organization proudly serving the communities of Guelph-Wellington, Stratford-Perth, and Waterloo Region. We aspire to build connected and resilient communities. Our mission is to make our diverse communities healthier and more vibrant. With dignity and respect, our programs and services inspire individuals to reach their full potential. Learn more about our history, mission, vision, and values here.

We strive to be a great place to work for all employees to live in purpose, passion, and potential Shine! This is where you come in!

In this exciting, dual role, you will embrace opportunities to come alongside our YMCA leaders and teams to support their recruitment and talent needs, along with providing administrative support to our People Operations teams to triage employee inquiries about our People programs. As we continue to align our policies and procedures across our organization and work through a major upgrade to our HRIS system, you will also have an opportunity to contribute to process improvements and project activities. We are working to simplify, streamline, and automate our processes, and need a creative, innovative, self-motivated change champion to coordinate our people operations practices. You will partner with an amazing team to provide administration and coordination support as required on the development and maintenance of existing people programs. Check out some of the specific responsibilities below.

What will you do...

SPECIFIC RESPONSIBILITIES:

Recruitment & Hiring Process

- full-cycle recruitment support from preparing job postings, coordinating interviews, reference checking support, offer package preparation, along with onboarding and orientation administration for new hires and our internal employee transfers.

Talent Specialist Supports

- Build community connections to increase our talent pool by building relationships with community services, colleges, and universities, enabling our social media and in-person presence, and participating in job fairs and information sessions to elevate our employer experience by attracting talent to our Ys. Strong passion for bringing an equity lens to hiring practices through diversity, equity, and inclusion areas of focus and working collaboratively with diverse candidates and equity-deserving communities to foster better outreach and recruitment partnerships.

People Operations Inquiry

- Support with inquiries and emails from leaders and employees about various questions related to their employment experiences

Workforce Planning Administration

- Help coordinate reporting, tracking, and coordination support for work in this area (e.g., return to work, end of employment administration, leaves of absence, immigration, etc.)

Payroll, Pension, and Benefits Administration Support

- Help answer questions to confidential inquiries, troubleshoot HRIS user issues, and timecard support from leaders and employees

Other People Practices and Projects

- Prepare HR documentation, maintain employee records in our HRIS with accuracy, and provide project work assistance with ongoing improvements as part of unification alignment, and other projects as assigned to support the team.

What will you bring...

QUALIFICATIONS:

Work Experiences

: Previous 2-3 years in recruitment or human resources, supporting talent acquisition or human resources services teams to build stronger candidate/employee experiences.

Education

: Completion of College Diploma or University Degree and/or transferable working experience in human resources or comparable area; CHRP (Certified Human Resources Professional) designation in progress is an asset.

Other Qualifications

: Knowledge of employment legislation and principles of Human Resource Management; Competent ability to use HRIS systems, other similar internal Systems, Microsoft Office Products and Applications

Key Areas

: Ability to deal with highly sensitive and confidential information, deal with people tactfully at all times, and ability to multitask in a time-sensitive environment with strong attention to detail and completion of processes.

Excellent oral and written communication skills High degree of attention to detail, accuracy, and troubleshooting skills Self-starter who can focus on balancing several priorities and managing workload and priorities independently

This role requires regular travel across the region, which may not always be easily accessible through public transit. The employee must be able to arrange their own transportation to these sites. A valid G driver's license and full-time vehicle access are strongly recommended.

Additional Information:

Our Commitment to Safeguarding Children and Youth

In keeping with our commitment to child and youth safeguarding, job offers are contingent on completing a current Vulnerable Sector Check and employment reference checks. Vulnerable Sector Checks are reviewed individually, and the offense(s), if any, are considered in the decision-making process in relation to the requirement of working with children, therefore not eliminating all candidates with a record from being offered a position. Vulnerable Sector Checks must be renewed every three years.

Our Commitment to JAIDE (Justice, Access, Inclusion, Diversity and Equity)

We embrace the values of Justice, Access, Inclusion, Diversity, and Equity, and are committed to creating an inclusive workplace, welcoming applications from all qualified persons. We encourage Black, Indigenous, People of Colour, 2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities, members of ethnic minorities and faith groups, foreign-born residents, and veterans to apply. Applicants will not be discriminated against based on race, colour, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, ability, ancestry, marital status, veteran status, medical condition, or any protected group. We are committed to creating an environment where we eliminate barriers and promote the inclusion of equity groups.


Studies have shown that women and people of equity-deserving backgrounds are less likely to apply to jobs unless they meet every qualification in the posting. We understand that knowledge and experience can be gained in many ways, so we strongly encourage applications even if you don't believe you meet all the requirements outlined.


Per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation need known to the YMCA of Three Rivers.

Our Commitment to Privacy

The YMCA of Three Rivers complies with the Employment Standards Act, Pay Equity Legislation, and privacy laws. We are committed to protecting personal information by following responsible information-handling practices that are in keeping with privacy laws. Please visit our website for more information on the YMCA of Three Rivers' commitment to privacy.


Please note that due to the large volume of applications received, only candidates being considered for the position will be contacted.

To explore additional career opportunities with the YMCA of Three Rivers, please visit our

Career Page

.