Job Description

Position Details


Salary Range: $55,744.00 to 62,795.00

Hours of Work: 40 hours/week

Employment Type: Permanent
About Us


Located 20 minutes from Winnipeg, Selkirk is a vibrant small city with a hometown feel. Our close-knit community loves to celebrate, learn and explore in the company of good neighbours. All through the year, there are many opportunities to enjoy local talent, learn about our past and seek out new interests.
The Opportunity


The City of Selkirk is currently in search of a Human Resources Generalist. Under the direction of the Manager of Human Resources, the Human Resources Generalist is responsible for the administration of human resources, payroll, training and development services for the City.
Job Duties


1. Human Resource Administration



• Interpret and maintain knowledge of the Collective Agreement in relation to labour relations and grievances.
• Gather research to assist in the preparation of Human Resource policies and procedures.
• Provide support in administering the City performance evaluation process.
• Ensure controlled access to all current and archived employee files. Vetting of archive files as per retention requirements.
• Provide administrative research services and analysis for negotiations with union.
• Provide confidential clerical services to internal clients by preparing confidential documents such as letters of employment as requested from employees.
• Provide support to managers and directors during the recruitment process by assisting with the creation of job descriptions, interview questions and participating in interviews.
• Participate in the development of a Human Resource Strategy and implementation of the established initiatives.
• Create, enhance, and update procedure manuals to keep current.



2. Payroll Administration



• Primary contact for any payroll and benefits related issues. Handle all employee inquiries arising from questions regarding payroll and benefits.
• Administer and maintain the payroll system. Responsible for accurate and timely processing of bi-weekly payroll, payroll records, reports and remittances, and benefits program.
• Responsible for enrolling employees in the pension and benefits program and updating as required.
• Responsible for setting up payroll details, including pay controls, rates, tax authority information and other information as required.
• Responsible for vacation and sick day validation and update.
• Provide advice and assist all Departments on the interpretation of applicable collective agreement articles, Employment Standard Regulation and Legislation as they relate to payroll.
• Prepare and submit all required Records of Employment (ROE).
• Responsible for payroll year-end duties including T4's and other year-end forms such as WCB, HET, and pension and benefits reports.
• Research discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and adherence to Employment Standards, Collective Agreements and Legislative requirements prior to processing payroll.
• Calculate, invoice, and maintain required documentation for union leave.
• Train employees on the payroll timesheet input.
• Assist with the creation of new and review of existing payroll policies, procedures, and processes.
• Participate in payroll related system enhancements and integration of new or updates with existing systems.



3. Learning and Development



• Assist with the development and implementation of City training and leadership programs.
• Maintain and update learning content as part of the organization's learning management system.
• Assist with conducting training needs assessment and evaluates training effectiveness through assessments, surveys, feedback.
• Responsible for maintaining the training records of all staff. Responsible for set up and maintaining workflows for training requirements of all staff in the HRIS.
• Primary contact for Career GPS program. Responsible for guiding employees and managers through the program.
• Assist with staff training, conferences, memberships, as requested by all Departments ensuring all required documentation is added to employee files.
• Research and implement grant training opportunities.
• Source trainers/programs to support training requirements providing recommendations for best options.
• Continuously improve onboarding/orientation process and materials.
• Participate in train-the-trainer certification and facilitate training.
• Maintain knowledge of latest trends in training and development.





4. Exceptional Citizen Service

• Ensure the efficient and effective provision of services to internal and external stakeholders.
• Provide a vibrant, safe, and healthy work environment, by researching all matters impacting upon the provision of services and to assist in the preparation of long range and short-term planning.
• Work co-operatively with all City Departments and personnel to support City initiatives.



5. Safety and Emergency Support

• Supports the Manager of Human Resources with the City Safety Program requirements.
• Provides payroll information to Manager for online WCB claims on behalf of the Employer and ensures the reconciliation with the employee sick time.
• Ensure all safety procedures and respectful workplace standards are followed.
• Provide support services within the City of Selkirk Emergency Plan.



6. Provide support and act as back-up to the HR Administrator, as required.





7. Perform other related duties as assigned.
Qualifications/Minimum Requirements


Minimum Requirements shall include:



• Post-Secondary Degree or Diploma in Human Resource Management or equivalent combination of education and relevant experience.
• Training or certification in Non-Violence Conflict Resolution.
• Three (3) years' experience in a related field.
• Payroll courses and related training or experience.
• Competence with computer systems, including Microsoft Office and the ability to learn new technology as required.
• Experience with a unionized work environment and interpreting collective agreements.
• Ability to work effectively as part of a team.
• Knowledge of, and ability to administer corporate policies and procedures relating to human resources.
• Ability to communicate effectively and in user-friendly language, both orally and in writing. This includes the ability to understand verbal and written communication.
• Ability to establish and maintain effective working relationships with individuals at all levels of the organization and external contacts.
• Ability to maintain confidentiality at all times.



Desired Qualifications:



• Chartered Professional in Human Resources (CPHR) designation or working towards achieving the certification.
• Payroll Compliance Professional (PCP) designation or courses through the National Payroll Institute (NPI).
• Previous experience with payroll and HRIS software.
• Successful completion of the Manitoba Municipal Administrators Certificate (CMMA) program.
• Workplace Safety and Health related training.

Comments


This is a Full-Time Non-Union Permanent position. Applications will be accepted until February 21 2025 at 4:00 p.m.



The City of Selkirk is an equal opportunity employer, committed to providing an inclusive work environment. Applicants who require accommodation during the hiring process are encouraged to contact the City's Human Resources Division.



Thank you to all who apply, however, only those candidates selected for an interview will be contacted.




NOTE: Employees will be required to adhere to the City's Vaccination Policy.
Company


City of Selkirk
Location


Corporate Services
Closing Date


Feb 21, 2025 04:00 PM