Job Description

About Powell Foundations

With over 60 years of industry experience, Powell Foundations is a trusted leader in designing and installing pile foundations, shoring, and footings for MTO, Metrolinx, and private sector projects across Ontario. We are committed to safety, quality, and transparency--delivering every project efficiently and on schedule.

Position: Shop and Yard Administrator (12-Month Contract)

Job Overview

We are seeking a detail-oriented and organized

Shop and Yard Administrator

to support daily operations in our shop and yard. This role plays a key part in ensuring smooth workflow by managing administrative tasks, coordinating equipment rentals and logistics, and maintaining accurate records.

Key Responsibilities

Coordinate equipment and tooling rentals, including issuing purchase orders and maintaining the rental tracker. Arrange deliveries and pickups of tools and equipment with approved trucking companies, and maintain daily email tracking. Create pick lists based on trucking requests. Track company assets on a daily basis. Administer and organize company documents such as invoices, purchase orders, timesheets, work orders, and reports. Ensure all documentation is organized, approved, and filed correctly. Perform data entry to maintain accurate records. Provide general administrative support including filing, scanning, faxing, and photocopying. Process purchase order (PO) releases and verify approvals for orders over $500. Confirm pricing accuracy against quotes and conduct comparative price checks from multiple sources. Follow up with suppliers as required. Process hourly employee payroll on a daily basis. Perform other administrative duties as assigned.
Powell Foundations encompasses a diverse collection of successful businesses, but our spirit isn't found in the diversity of our portfolio; it's found in the diversity of our people. At Powell Foundations, we believe that our greatest opportunity for continued success is fostered in the belief that every voice matters. Each one of us has a unique story and we promise to do our part to ensure that those stories are heard, seen, acknowledged, and supported. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Powell Foundations is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable

Job Type: Fixed term contract
Contract length: 12 months

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance Paid time off Vision care Wellness program
Work Location: In person