Job Description

Department

Faculty of Arts - Experiential Learning Hub

Salary range

$59,453.76 to $81,499.20

Hours per week

35

Grade

9

Posted date

Closing date

July 7, 2025

Position Type

Full Time - Operating Funded

Description

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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.


This position is a part of the Non-Academic Staff Association (NASA).


This position offers a comprehensive benefits package.

Location -

This role is in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more

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Working for the

Faculty of Arts

The Faculty of Arts at the University of Alberta is a diverse, inclusive Faculty--a place for any individual to thrive or for ideas to be explored within the social sciences, humanities, and fine arts disciplines. Whether through skilled artistic expression, breakthrough research, strong community partnerships, or a passionate dedication to teaching and learning, Arts faculty, staff, and students act as a catalyst for societal change. For more information visit: uab.ca/arts


The Faculty of Arts Undergraduate Student Services office supports and serves the approximately 7000 undergraduate students in the faculty. The Faculty of Arts offers Experiential Learning programs such as Arts Work Experience (AWE) that allow undergraduate students the opportunity to learn beyond the classroom.

Position

Do you have a passion for student service? Do you want to bridge the gap between students and employers? The Faculty of Arts is looking for an amazing Work Experience Coordinator to join its team!


Reporting to the Career Development & Work-Integrated Learning Officer, this position will work with students and employers in a twofold capacity. Working within a student portfolio, the position will be responsible for Arts Work Experience (AWE) promotion, advising students about work experience (both co-op and individual work terms), admitting students into the program(s), supporting students through the work search process through coordinating access to career education and U of A Career Centre resources, as well as following the progress of students closely during work terms (e.g. site visits and evaluations). The position will be the ongoing contact for both the students and employers throughout the work experience terms. Please note that some evening and weekend work and travel will be required.

Duties

Works with current and prospective students to raise awareness of the Arts Work Experience (AWE), this involves: corresponding and meeting with students (email, telephone, video conference, in-person), making regular contributions to the Arts social media and student newsletters, participating in student recruitment activities, career fairs and other special events, etc. Coordinates access and monitors students' contributions to e-classes associated with work experience positions. Monitors and maintains contact with students on work term through associated site visit(s), evaluation, and e-class activities. Ensures that students maintain momentum towards completion of their work term learning objectives. Tracks and reports statistics and testimonials with students and contributes to preparation of an annual report (statistics, learning outcomes and student/pay, and related data). Researches, identifies, and sources employer partners to establish paid job opportunities relevant to the attributes developed within an Arts undergraduate education; this requires understanding the breadth of programs within Social Sciences, Humanities and Fine Arts. Identifies job opportunities that cross disciplinary and Faculty barriers. Works with AWE employer partners on developing position descriptions, advertising and supporting the recruitment process (in conjunction with the U of A Career Centre), establishing the employer mentorship commitment, scheduling and conducting site visits, and finalizing the performance evaluations for work terms. Summarizes student and employer evaluations and identifies key trends throughout the program. Identifies and intervenes in problematic situations that arise during work terms. Develops and contributes to communication materials related to Career Development (newsletter submissions, articles, blogs, social media, LinkedIn, etc.). Performs other duties supporting career development for Arts undergraduate students.

Qualifications

Undergraduate Degree, Bachelor of Arts degree preferred; equivalent combinations of education and experience may be considered. 1-2 years of progressive work experience that demonstrates a customer service focus in delivering a product, project or service to the organization. 1-2 years of experience delivering career education is required. Experience in cooperative education and/or on-campus recruiting would be an asset. Demonstrated ability to build and foster relationships, to work collegially with various stakeholders (within and outside of the campus community), and to plan and implement programming. Strong commitment to student service and the value of liberal arts education. Excellent communication skills (written and oral, including public presentation skills). Proven multi-tasking, organizational and time management skills. Strong attention to detail with the ability to demonstrate initiative in project planning and program delivery. Ability to problem solve, demonstrated critical thinking related to service/program design and delivery. Demonstrated ability to work independently with little supervision. Demonstrated commitment to ongoing training in administrative and technical skills (e.g. database and/or software, marketing and communication strategies, emerging practices in experiential learning and career management). Knowledge of the university environment (preferably the University of Alberta). Some evening and weekend work will be required. Some travel (within Canada) may be required. Valid Driver's License and clean driving abstract required to conduct site visits.


At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.


We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms--physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.



The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.



L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.

Note:

This opportunity will be available until midnight July 7, 2025, Edmonton, Alberta local time.