Job Description

Wellness Coordinator / Receptionist

Location:

Toronto, ON

Employment Type:

Part-Time ( 2:30pm til 7:30pm )

Start Date:

December 1, 2025

Be the Face of Elite Wellness at Ace Sports Clinic - Toronto

Ace Sports Clinic - Toronto is a premier multidisciplinary health and wellness clinic, trusted by professionals, athletes, and wellness-minded individuals alike. Located in the heart of Midtown, we deliver personalized, world-class care through an integrated team of Ace Certified Practitioners in physiotherapy, osteopathy, massage therapy, and kinesiology.

We're looking for a polished and proactive Wellness Coordinator / Receptionist to be the first point of contact for our valued, loyal clients. If you're passionate about health, thrive in a dynamic environment, and take pride in delivering exceptional client service, this role is for you. You will support our lead Wellness Coordinator initially 20-25 Hours per week from 2:30pm til 7:30pm Monday to Friday with the potential to expand the role as you become established and get to know our clients and add to our client experience.

What You'll Do:

Greet and support clients in a warm, professional, and timely manner Manage appointment bookings, confirmations, and practitioner schedules using our clinic software Process payments and manage billing and insurance inquiries Maintain a clean, calm, and welcoming reception space Handle incoming calls and emails with efficiency and care Collaborate with our clinical team to ensure a seamless client experience Uphold Ace Sports Clinic's values of integrity, client focus, and excellence in care

What You Bring:

Minimum 2 years of client service or administrative experience (healthcare, physio or wellness setting preferred) Strong communication and interpersonal skills Ability to multitask and stay organized in a fast-paced environment Comfort with technology, including scheduling systems and electronic records A genuine passion for wellness and an interest in holistic health Reliable, detail-oriented, and solutions-focused attitude Experience working with Jane software (preferred)

Why Join Ace Sports Clinic - Toronto?

Join a respected clinic with a loyal and growing client base Work alongside an elite team of wellness professionals in a supportive culture Enjoy competitive compensation Take advantage of staff wellness perks and development opportunities Be part of a company making a meaningful impact on people's lives

How to Apply:

Apply via Indeed with your resume and a short cover letter telling us why you're the right fit for Ace Sports Clinic - Toronto.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 20 - 25 per week

Benefits:

Flexible schedule On-site gym Wellness program
Experience:

Jane software: 1 year (preferred) Customer service: 2 years (preferred) Inside sales: 2 years (preferred)
Work Location: In person

Expected start date: 2025-07-10