Job Description

Wedding/Event and Sales Coordinator - The BackyardLocation

: Saskatoon, SK

The Backyard is a locally owned and operated venue offering both indoor and outdoor spaces for events, and we take great pride in being one of Saskatoon's premier wedding destinations. We are passionate about creating unforgettable experiences for our clients and are seeking a highly organized, personable, and motivated Event Coordinator to join our team.

As an Event Coordinator, you will work closely with the General Manager to plan, coordinate, and execute a wide range of events, including weddings, private functions, corporate gatherings, and more. The ideal candidate will possess strong organizational, time management, and communication skills, along with a genuine commitment to providing exceptional customer service. You should be able to work independently, while also collaborating with team members, vendors, and clients to bring each event to life.

This role offers flexibility, with some remote work options and a schedule that adjusts to meet client demands, particularly during our busy season (May-October). Evening and weekend availability is required.

What You'll Do:

Lead venue tours for prospective clients looking to host weddings or special events at The Backyard. Manage the

weddings@thebackyardsk.ca

inbox, ensuring timely and professional responses to all inquiries. Oversee rental agreements, deposits, and final payments for events. Conduct final check-in calls with clients in the lead-up to their event, ensuring all details are confirmed. Hire, schedule, and manage event staff and commercial cleaners. Maintain open communication with clients, vendors, and internal teams to ensure seamless event execution. Build strong partnerships with vendors to expand and improve The Backyard's offerings. Provide support across various areas of the business as needed.

What You'll Need:

Ideally, 1-2 years of event planning experience or a similar background. Experience in bar and/or restaurant service is considered a strong asset. Proven ability to manage event logistics, problem-solve, and adapt quickly to changing circumstances. Exceptional written and verbal communication skills. Ability to build strong relationships and work collaboratively with clients, vendors, and team members. Excellent time management and organizational skills with the ability to prioritize tasks while maintaining high service standards. Basic understanding of financial and administrative processes. Motivated, flexible, and able to thrive in dynamic environments. Proficiency with Google Docs, Microsoft Office (Word, Excel), and a willingness to learn new tools. Flexibility to adjust your work hours to meet client needs, especially during peak seasons (May-October), including evenings and weekends.

Physical Requirements:

This role involves moderate physical activity, including standing or walking for extended periods during events and tours. It may also require lifting and carrying event-related items (e.g., chairs, tables, archways) and working both indoors and outdoors in varying weather conditions.

Compensation:

Compensation is commensurate with experience and includes a commission-based bonus.

How to Apply:

If you're excited about the opportunity to join The Backyard team, please send your resume and cover letter to

bryce@thebackyardsk.ca

with the subject line

Event Coordinator Application

.

We appreciate your interest in The Backyard! While we welcome all applicants, only those selected for an interview will be contacted.

Job Types: Full-time, Part-time, Seasonal

Pay: From $20.00 per hour

Expected hours: 20 - 35 per week

Benefits:

Flexible schedule
Ability to commute/relocate:

Saskatoon, SK S7M 5S9: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Saskatoon, SK S7M 5S9