Job Description

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Administrator contributes to the day-to-day operations of print and proxy services concerning the administrative work to initiate shareholder meetings and mailings sent to the client's shareholders. They also support the Client Management team with planning, client requests, timelines, and other needs as required. This role involves internal interactions with co-workers, relationship managers, and finance, and external interactions with brokers, vendors, shareholders, and issuer clients or agents.

This role reports to:

Team Lead, Vote Processing Client Support Services

This role is hybrid (2-3 days/week in the office) - based in Toronto, ON.

Key Accountabilities:

Download and process electronic files and reports Update and maintain internal databases while ensuring a high level of detail and accuracy Prepare spreadsheets for various forms of reporting Coordination with internal and external stakeholders Complete and track monthly billable services Track and perform document management tasks Flexibility with working overtime when required (with a focus on May to June)

Organization

: Excellent time management skills, attention to detail, the capacity to prioritize by assessing situations to determine urgency, ability to develop a work schedule, set goals, create/implement action plans, monitor progress, and ability to make clear and timely decisions

Relationships:

Maintain positive working relationships

Communication

:

Excellent and effective oral and written communication skills

Teamwork

: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness. Ability to undertake self-directed tasks when necessary

Independence:

Ability to work independently, ensuring outstanding matters are addressed promptly

Assessment:

Anticipate, understand, and respond to the needs of peers, clients, and securityholders to meet or exceed their expectations Willingness and ability to adapt to changes and responsibilities

Must haves:

Currently enrolled in a post-secondary program Proficiency in the use of computer programs for: Microsoft Office Suite (Word, Excel [formulas/macros]), Gmail/Google, Database management Strong attention to detail Excellent written and verbal communication skills

Nice to haves:

Proxy / Transfer Agent experience, knowledge of STAC Proxy Protocol

Note:

4 month Co-op / Internship: May 4, 2026 - August 28, 2026 In order to be considered for the position, you are required to submit your Knockri Assessment

Salary Range: 20/hour-25/hour CAD

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

For this role AI-assisted tools are utilised as one input in the application and screening process. AI does not make final hiring or interview decisions.

In the market for...

Excitement

- Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection

- With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact

- More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness

- From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger "we". Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

Growth

- From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it .