Job Description

University Counselling Administrative Assistant

Mill Bay, BC

Join our Administrative Team!

Brentwood College School is committed to making our school the best place to learn and work in the Cowichan Valley. Our employees choose to be here because of the unique benefits we offer. As one of the top boarding high schools in North America, we offer a vibrant culture, competitive compensation, and an absolutely stunning workplace setting.

Are you ready to support the futures of remarkable young people? Brentwood College School is seeking a highly organized and collaborative

part-time University Counselling Administrative Assistant

to join our Academics team. This is a part-time position with 7-hour workdays while school is actively in session (approximately 35 weeks plus initial orientation and training).

What You'll Do:

Support University Counselling Operations:

Schedule student appointments, manage documentation, and maintain files and records

Prepare Materials:

Assist in creating reports, publications, and counselling resources

Event Support:

Help organize university-related events and attend when requested

Volunteer Hours Tracking:

Assist in coordinating and documenting student volunteer hours

Team Collaboration:

Work closely within a team of administrative assistants to ensure the smooth operation of the University Counselling Office

Adapt and Contribute:

Perform other duties as needed in our dynamic school environment

What We're Looking For:

Experience:

1-3 years in a professional office setting; educational experience preferred

Skills:

Proficiency in data management systems, Microsoft Office, and Google Suites

Attributes:

Exceptional organizational and time-management skills are essential. You thrive in fast-paced environments and can juggle multiple projects with ease, even when faced with competing deadlines

Communication Skills:

Your written and oral communication skills are exceptional, allowing you to connect with a wide range of individuals effectively possessing an approachable and collaborative working style

Tech Savvy:

You're comfortable with technology, particularly Google and Microsoft Office applications like Excel and Google Docs

Problem-Solving Mindset:

You stay calm under pressure, prioritize effectively, and bring a solutions-oriented approach to your work

Brentwood Employee's Benefits:

Provincial Statutory Holidays when meeting the Employment Standards qualification requirements plus additional paid day off for Boxing Day Comprehensive Group Health Plan including drug, paramedical, and eyeglasses coverage Pension Plan 6% accumulating vacation bank (to be utilized when school is not in session) Access to athletic center and free daily gourmet meals Opportunities for paid Professional Development

Education / Experience:

1 - 3 years of experience working in a professional office environment Prior experience in an educational setting is advantageous A college diploma in office administration or related field is considered an asset

Notes:

Criminal Record Check clearance and eligibility to work in Canada are required

Application Process:

After reviewing the

Position Profile

on our website at www.brentwood.ca/careers, please submit your cover letter and resume to the attention of the Manager of Human Resources

hr@brentwood.ca

by noon on

July 31, 2025

.

Brentwood College School is committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds, experiences, and identities, and are happy to provide accommodations during the hiring process upon request.

We thank all applicants for their interest; however, only those shortlisted will be contacted.

Job Types: Part-time, Permanent

Pay: $24.00-$28.00 per hour

Benefits:

Company events Company pension Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off Store discount Vision care Wellness program
Application question(s):

We welcome all applicants. If you are able to work in Canada under work permit, please tell us the expiry date. Canadian citizens can type "n/a"
Education:

DCS / DEC (preferred)
Experience:

professional office: 1 year (preferred)
Work Location: In person

Application deadline: 2025-08-03
Expected start date: 2025-09-01