IA Visiting Student Cert Prog

Competition No. -
S104750819


Posting Date -
Mar 29, 2023


Closing Date -
Apr 05, 2023




Hourly Rate -
$15.39 - $20.33


Grade -
01


Hours -
20



This position is a part of the Non-Academic Staff Association (NASA). University of Alberta International (UAI) envisions a campus where all students are engaged in learning about the world and understand their potential and responsibilities in a global context. This is achieved through programs and services that:

• Welcome international students and visitors, support them in the achievement of their goals and assist in the establishment of their community;
• Create opportunities for international and Canadian students and program participants to interact;

UAI is recruiting 5 students to assist with our International Student and Visitor Services (ISVS) unit.

• 35 per wk (4 positions)
• 20 per wk (1 position)

The Program Assistants will provide support in student engagement through the effective planning, logistics, communications, volunteer management and delivery of programming for international undergraduate and graduate students and university administrators. They will also assist with data entry and general office duties. They will work with the greater team to provide programming and settlement services for the campus community with a focus on international students and visitors. The successful candidates will display well-developed interpersonal and intercultural skills, be able to act as a leader and mentor to large groups, show initiative, and possess the ability to work with multiple stakeholders. Furthermore, the successful candidates will have exceptional knowledge of the University of Alberta campus and the greater Edmonton community. Duties

• Plan and deliver social events for international and domestic students and other visitors within defined budgets and in adherence to risk management policies
• Assist students and visitors with pre-arrival and post-arrival in person, via email and/or instant messaging
• Build and maintain relationships with stakeholders
• Organize, update, and maintain resources, schedules, and contact records
• Manage email inbox, communicate with program participants and triage inquiries
• Generate contract and award letters for program participants
• Analyze and compile statistics for reporting purposes
• Organize electronic documents and maintain digital filing systems
• Maintain online presence in social media
• Assist with day-to-day operations and perform other duties as required
• Assist in volunteer recruitment, training and management.
• Lead volunteers in organizing and evaluating social events
• Coordinate up to 6 overnight trips for groups of participants
• Accompany groups of students on overnight trips and stay in hostel-style accommodation
• Lead excursions within Edmonton using both chartered and public transportation
• Assist with day-to-day program operations and perform other duties as required

These positions require work during regular business hours, evenings and weekends, and may require up to 6 overnight trips with groups of students. Qualifications The ideal candidates must be continuing, full-time, graduate or undergraduate UofA students (taking a minimum of 9 credits in the fall term for undergraduate students) and have a flexible schedule. In addition to these requirements, the ideal candidate will demonstrate the following:

• Strong written and oral communication skills and demonstrated intercultural competence.
• Exceptional organizational and time management skills with superb attention to detail.
• Demonstrated ability to work independently and be self-directed
• Demonstrated ability to lead and mentor large groups
• Ability to work in a team environment, take initiative, and work under pressure
• Ability to work effectively as part of a culturally diverse team.
• An understanding of issues international students face when coming to Canada.
• An ability to clearly articulate the student experience (e.g. workloads, time management, etc.)
• Strong computer skills, including the use of Google applications, Microsoft Office Suite, and social media channels. Strong quantitative analytical skills \xe2\x80\x93 background in statistics, mathematics or economics preferred.
• Experience with program or event planning would be an asset.
• Experience volunteering with the University of Alberta International would be an asset (EASI, Airport booth, campus check-in, etc)
• First Aid Certification would be an asset.

Additional Information This position will work 35 or 20 hrs/week between May and August 2023 with a possibility of extension. Weekly schedule will depend upon activities and shifts could include evenings or weekends. Overnight trips will typically require work from Friday through Sunday. International students will require a valid study permit to meet immigration requirements. Interested applicants must submit a cover letter and resume; applications received without a cover letter will not be considered.

How to Apply Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.