Job Description

: Trust Fund Administrative Assistant

Division: Administration

Reports to: Trust Fund Coordinator

Location: Regina

Job Purpose

To provide a professional level of administrative assistance and office management services that will contribute to the Trust Fund's ability to fulfill their responsibilities and functions in an efficient and effective manner.

Primary Duties and Responsibilities

1) Trust Fund

Attend Trust Fund meetings, take minutes and distribute minutes to committee members and management. Create meeting agenda packages in Adobe. Maintain filing system consisting of filing, creating new files and dead filing. Verify non-profit status for all sport, culture, and recreation groups. Process audit confirmations for sport, culture, and recreation groups. Process Trust Fund payments resulting from the Trust Coordinator vacations, sick days or other absenteeism. Create month end reports for accounting. Create and distribute funding letters as required. Coordinate meeting and special event as required.

2) Community Grant Program (CGP)

Review and process CGP applications. Review and process CGP follow-ups. Create and distribute grant letters sent out to communities. Maintain filing system consisting of filing, creating new files and dead filing. Collect information and update materials for mailouts. Support the preparation of Community Funding Committee (CFC) meeting. Attend CFC meetings, take minutes and distribute minutes to committee members and management. Create meeting agenda package in Adobe. Ensure all grant information is entered into database. Create month end reports for accounting. Process CGP payments as required.

3) Participating Non-Profit Community Groups

(PNPCG) Program

Ensure PNPCG follow-up reports are sent out monthly. Review PNPCG follow-ups and verify non-profit status. Prepare electronic transfer (EFT) payments for PNPCG twice a month. Process all PNPCG allocation follow-ups. Process audit confirmations. Maintain filing system consisting of filing, creating new files and dead filing. Create month end reports for accounting. Coordinate and administer all aspects of the PNPCG program.

4) Reception Support

Reception support as assigned resulting from lunch cover, vacations, sick days, or other absenteeism. Other administrative duties as assigned.

Knowledge, Skills, and Abilities

Demonstrated knowledge and experience in the following areas:

o Knowledge of the provincial sport, culture and recreation delivery system is an asset.

o Experience in the non-profit sector is an asset.

Demonstrated skills in the following areas:

o Communication - verbal, written, and interpersonal.

o Microsoft Word, Excel, PowerPoint, Adobe, and various databases; and

o Administration, organization, and time management with attention to detail.

Demonstrated abilities in the following areas:

o Self-motivated and enthusiastic.

o Effectively manage a variety of tasks, and be able to adapt to unexpected interruptions and adjustments to priorities throughout the day; and

o Work with minimal supervision and contribute to a team environment.

Qualifications and Experience

Administration Certificate or Diploma, or similar education and/or training; and

2-4 years experience in an administrative role that demonstrates the ability to perform the duties required for this position.

Working Conditions

Full time, permanent (37.5 hours per week).

Overtime work may be necessary due to meeting support from time to time.

To Apply:

Please send a cover letter and resume detailing why you are interested and how your experience and skills make you a good fit for this position by

September 25, 2025,

to:

Email

: humanresources@sasksport.ca

Thank you in advance to all candidates who apply. However, only candidates selected for an interview will be contacted. Thank you for your interest in Sask Sport and Sask Lotteries.

Job Type: Full-time

Pay: $47,000.00-$63,000.00 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance Paid time off Tuition reimbursement Vision care Wellness program
Work Location: In person