Job Description

Transportation Administrator - Dispatch Support

Slingshot Transportation Inc. -

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Slingshot Transportation Inc. is expanding again! We have an exciting new opportunity for a

Transportation Administrator - Dispatch Support

to join our operations team at the Calgary Alberta terminal.

Schedule: Monday to Friday from 07:00 to 16:00

Salary: $37,000 - $52,000 per year dependent on experience

Detailed Responsibilities and expected results:

1. Ensure Driver Hours & Billing is entered efficiently and accurately daily by:

Collect all driver packs ensuring to check against daily dispatch to ensure all driver packs are accounted for from the previous shift.

Sort driver packs separating driver paperwork, removing keys, phones, fuel receipts, inspection sheets etc.

Accurately complete and maintain all necessary reports, logs, and forms.

Sort and match delivery paperwork to load cards and PODS

Review driver paperwork for accuracy i.e., KM's, hours, name, signature, date are completed and resolve any issues with driver paperwork

Scan all drivers run sheets, dispatch, inspections, and email to Milton for processing

2. Providing support to Dispatch by:

Reconcile monthly petty cash.

Monitor email and address all concerns. Obtain management support with any items regarding equipment or HR.

Researching carriers

Collaborate with dispatch team to modify daily routes to accommodate the needs of customers

Cultivate strong relationships with drivers and customers

Build and maintain a positive work environment where team members and their contributions are recognized and valued

Communicates all relevant details of driving assignments to drivers to ensure proper execution

Liaise with clients: receive and confirm details of orders, maintain effective proactive client communications as needed

Use and support Motive; reports, KPI's and incentives programs

Arrange appointments and scheduling

Supporting dispatch team to source 3PL carriers and negotiating compatible freight rates

Arranging regular PM for all company equipment and onboarding rental units, obtain proper insurance

Enter, manage, and dispatch all orders within operations software

Liaise with drivers and the Terminal Manager, Calgary to arrange for maintenance, spare vehicles and ensure repairs are completed to vehicles

Monitor the location of vehicles in the yards

Verify the departure and return of drivers and vehicles

Verify vendor invoices and updating PO Logs

Assisting drivers with paperwork, smartphones/tablets, and general inquiries

3. Provide Administrative duties by:

Responsible to obtain and email all required driver documentation i.e., Driver References, Licences, medicals etc

Monitor, order and maintain First aid supplies, office toiletries and office supplies

Maintain all supplies in an accessible and organized manner

Supplier invoice scanning, filing and entry into PO log(s)

All scanners are to be cleaned once per month as a minimum, additionally as required.

4. Other Duties:

Performing other duties as assigned from time to time by management

Support emergency dispatch duties during high volume call times and staffing shortages

Contribute to improvements i.e., processes, procedures, and policies

Qualifications:

Knowledge:

Proficiency with ADP Time & Attendance Module or equivalent software

Strong MS office skills specifically Excel and Word

Knowledge of the Transportation industry

Skills and Abilities:

Excellent communication with internal/external customer, organizational and problem-solving skills

Ability to multi-task, and prioritize in a fast-paced environment

Strong customer service skills

Comfortable in a setting which includes office staff, associates, and drivers

Previous experience in Transportation or Dispatch.

Exceptional attention to detail

Other Requirements:

Must hold a valid driver's license and reliable vehicle

Minimum 2-years' experience in an administration or similar role

Transportation industry experience an asset

Must be able to work in fast-paced, multi-dimensional and highly demanding office environment

Must be able to meet strict deadlines

If you have a passion for results and want to grow your career with a dynamic and growing industry leader, please submit your cover letter and resume by email. We thank all applicants for their interest in joining Slingshot Transportation Inc; however, only those candidates selected for an interview will be contacted

Slingshot Transportation, Inc. offers a competitive compensation plan and offer a full benefit package including but not limited to; medical, dental and vision.

Slingshot Transportation, Inc. has an accommodation process in place that provides accommodations for people with disabilities. If you require an accommodation for the recruitment/interview process, please let us know to ensure that the appropriate accommodations are in place.

Job Type: Full-time

Pay: $37,000.00-$52,000.00 per year

Benefits:

Dental care Extended health care Paid time off Vision care
Experience:

Admin: 2 years (required) Transportation: 1 year (required)
Work Location: In person