Job Description

: Trade Show Coordinator

Position Summary

The Trade Show Coordinator is responsible for planning, organizing, and executing all aspects of a company's trade show and event participation. This role ensures that events are professionally executed, brand-aligned, and deliver strong lead generation and marketing impact. The coordinator works closely with marketing, sales, vendors, and event organizers to manage logistics, budgets, timelines, and onsite operations.

Key Responsibilities

Plan and coordinate all logistics for trade shows, conferences, and industry events. Manage event timelines, budgets, contracts, and deadlines. Organize booth design, setup, shipping, materials, and equipment. Serve as the primary point of contact with event organizers, vendors, and internal teams. Coordinate travel arrangements and schedules for attending staff. Oversee onsite event operations, ensuring smooth setup, teardown, and attendee engagement. Manage event marketing materials, promotional items, giveaways, and digital assets. Track and manage event leads; support post-event follow-up processes. Evaluate event performance, ROI, attendance metrics, and overall effectiveness. Maintain and update event calendars, documentation, and reporting. Ensure brand consistency across all event materials and interactions.

Qualifications

Bachelor's degree in Marketing, Communications, Business, or a related field (preferred). 1-3+ years of experience in event planning, trade show coordination, or marketing support. Strong organizational, project management, and multitasking skills. Ability to work under tight deadlines and manage multiple events simultaneously. Excellent communication and vendor-management abilities. Proficiency with Microsoft Office, project management tools, and event software. Willingness to travel and work flexible hours during events.

Key Competencies

Detail-oriented and highly organized Strong problem-solver Customer-service focused Creative and resourceful Strong team collaboration skills Ability to stay calm under pressure
Job Type: Full-time

Pay: $40,279.70-$65,464.00 per year

Work Location: In person