Job Description

Position

Coordinator, Sponsorship & Trade Show

Department

Sponsorship & Events

Classification

Level 3

Salary

Our salaries generally range from $57,348 to $63,945 and are based on qualifications and experience

Languages

Bilingual English required, French is an asset

Term

Permanent Full-Time

Location

Hybrid (Ottawa)

Background

The Federation of Canadian Municipalities (FCM) is the national voice of local governments, representing their interests with the federal government.



With over 2,000 members, including Canada's largest cities, small urban areas, rural and remote communities, as well as 20 provincial and territorial municipal associations, FCM represents more than 90% of the country's population. Through its advocacy, funding offers and diverse programs, FCM's work has a direct impact on Canadians' quality of life.



At FCM, we are committed to making the communities Canadians live in more prosperous, sustainable, and equitable. We aspire to be deeply respectful, collaborative, empowering and inclusive. All leaders in the organization embrace these values, the corporate culture and the passion for FCM's mission.

Major Purpose

The Coordinator, Sponsorship & Trade Show, is responsible for coordinating administrative, logistical, and event planning support to the Manager, Sponsorship and Partnerships, and the Director, Sponsorship and Events in the successful delivery of FCM trade shows and sponsored events.

Key Responsibilities

Responsible for logistics and support for FCM trade shows and sponsored eventsProvide administrative support to Provide administrative support to the Manager, Partnerships & Sponsorship Provide support to the Sponsorship and Events department: Monitor and track deliverables/deadlines, including follow ups with sponsors and trade show exhibitors, clients and internal service providers; update database with assets submitted, obtain approvals, ensure all relevant teams are informed and creating project documentation and communication; Support the annual revenue budget setting process, responsible for expense budget line items related to trade show and sponsored event expenses, in collaboration with the Manager, Events; support data entry in CRM Financial Processing. Responsible for data entry of information in CRM, such as vendor/supplier contact information, meeting notes, deliverables, agreements, etc. Supports the digitization of trade show and sponsorship management processes Support the production and maintenance of the digital trade show exhibitor's hub and related metadata in the annual conference event app Support for events led by Manager, Partnerships and Sponsorship Monitor "TradeShow@" e-mail inbox and follow-up on questions/requests as required Support the coordination of exhibitor and sponsor event registration. Provide onsite support at the registration desk during events Coordinate, process and track agreements, and invoices related to trade show expenses Assist other team members and/or perform other duties as requested by the Director

Knowledge, Experience and Skills

A combination of 3-5 years' professional and/or lived experience coordinating event planning, trade shows, marketing and communications, corporate or sponsorship sales, , or business development Proficiency in Microsoft Office suite is essential; and particularly Excel is essential Strong knowledge of business support processes and tools, computer business applications in Microsoft Office suite, SharePoint, AdobeSign, DynamicPoint, CRM databases and project management systems (i.e. Asana) ability to multi-task and track multiple deliverables, working across the Events and Sponsorship Team, and with FCM departments including, Communications, IT and Finance. 3-5 years' experience in corresponding with external clients to deliver superior results Exceptional organizational, interpersonal, and communications skills Exceptional attention to detail and accuracy Demonstrated ability to problem solve and manage multiple priorities under pressure and in a fast-paced environment with tight deadlines/turnaround times, prioritize and manage workflow Thrives in both a team and independent working environment with limited daily oversight and guidance Excellent written, verbal and interpersonal communication skills to coordinate a variety of event variables and communicate effectively and professionally with all levels of internal and external stake holders Understanding project management concepts and prior experience being part of a project team is a strong asset Experience working with the public sector (federal, provincial, municipal) levels of government, crown corporations is an asset Certified Meeting Professional (CMP) accreditation is considered an asset Bilingualism (English/French) is considered an asset.

Specific Working Conditions & Requirements

Hybrid from home location, typical office environment at the FCM's offices in Ottawa. The ability to travel within Canada approximately 4-6 times per year. The position regularly requires the incumbent to work beyond regular work hours, and to be "on-call" in response to quickly developing political events. Ability to adapt to changing priorities and multi-task. Other duties needed to help drive FCM's vision and fulfill our mission.




The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market, FCM's commitment to employee development and a competitive range of employee benefits and services. FCM encourages flexible work arrangements to support the wellbeing and productivity of employees.



The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.



FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live within 80kms of downtown Ottawa and be authorized to work in Canada.

For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca. Visit the careers section of our website to apply. The deadline for applications is

November 20th, 2025.

We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept on file for six months following the hiring.