Job Description

About the Calgary Stampede!

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, culture and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme, We're Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.



As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

Position Summary

The Tourism, Ticket & Corporate Hosting Coordinator would be responsible for providing primary support to the Corporate Sales team with a focus on sales tracking and reporting, ticket system support, package fulfillment and associated accounting functions. This role would also offer secondary support to the Premium Seating Sales team focused on ticket system management and ticket resolution.



This position reports into the Sales & Marketing Operations Manager and involves liaising with existing and potential clients of the Calgary Stampede, building sales and marketing material, and managing and prioritizing communications for both internal and external use, which support the strategic goals and objectives.

This is a seasonal position during Stampede June 16 - August 1, 2025.

Responsibilities

Responsibilities of this role include, but are not limited to:


Working closely with the Corporate Sales, Tourism and Premium Seating teams, managing inventory of tickets and packages and support reconciliation and fulfillment and ticket resolution Perform administrative duties including maintaining client database, shipping packages, scheduling meetings, ordering items for package fulfillment. Support the Tourism Specialist with 10-Day FAM preparation, including fulfilling packages, processing ticket requests, assisting in hosting guests when required, guiding guests to scheduled events and tours as needed, and providing administrative support. Assist with accreditation tasks such as pass pick-up and collecting waiver signatures. Develop sales and marketing materials including sales collateral, promotional items and digital assets. Support in the development of reports and presentations as required. Lead and execute special projects working closely with internal teams, where required. Other duties as required.

Qualifications

The ideal candidate will be proactive, optimistic and have worked in a dynamic environment where they have experience delivering on multiple priorities and will hold the following qualifications:


Current post-secondary student or holds a degree or diploma in a related field such as marketing, tourism, or business administration. Relevant experience in a marketing and/or partnership marketing role Ability to build and maintain professional relationships both internally and externally. Exceptional communication, comfortable with public speaking, customer service and time management skills with the ability to prioritize and keen attention to detail. Demonstrate resilience and adapt to evolving plans and strategies; you have the ability to find solutions along with the internal team and know when to escalate for resolution. Highly coachable Thrive in a fast-paced environment where every day is different; you are committed and excited by the festival industry where certain times of the year require greater commitment to work. Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint and Outlook) and database applications. Experience using Momentus and CRM databases is an asset.

This position is partially funded by the Government of Canada under the

Canada Summer Jobs

program. To qualify, participants must be:



(a) between 15 and 30 years of age (inclusive) at the start of employment;

(b) a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and

(c) legally entitled to work according to the relevant provincial / territorial legislation and regulations.

International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Benefits

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.

To Apply

To apply, please submit your resume.



All applicants are thanked in advance and only those selected for interviews will be contacted.