Job Description

Title:

Title and Rights Coordinator

Department:

Title & Rights Department

Status:

Full-Time Regular

Pay Grid:

Professional ($38,038.00 to $53,599.00 per year)

Reporting to:

Director of Title & Rights

Summary of Duties:

Under the direction of the Director of Title & Rights, the Title and Rights Coordinator will perform administrative duties and assist in coordinating events and programs for the Title & Rights Department. This role will provide support to all aspects of the Land and Resources department to ensure smooth operation.

Key Deliverables and Expectations:

Assist with community communication, advertising, and engagement on department updates and events. Assist Managers and Director with planning and coordinating events and programs. Assist Managers in scheduling and booking of meetings, agendas, minutes, and meeting packages. Assist Director in planning and implementing overall business strategy and daily operations. Work with Managers to set up a system to track project activity and produce a summary of programs and events. Providing frontline support and assistance to community members as needed to fill in Land Registration Forms, or other land application forms. Provide support in material and supply orders for office, field work, and programs. Completes financial accounting and data entry duties, including recording and submitting purchase orders, cheque requisitions, and all payments. Assist in tracking and managing expenditures and payroll timesheets. Book, amend, or cancel facilities for events. Book travel and accommodation for staff for events. Represent the programs at events when required. Perform other related duties as requested.

Experience and Attributes:

College degree, diploma in business administration or office administration or an equivalent combination of education, training, and experience. 2 years' experience in a general administrative or administrative assistant role, preferably in a First Nation environment. Certificate in Office Administration or Finance Management is an asset. Knowledge and understanding of the traditions, culture, protocols, and language of the Lil'wat First Nation is an asset. Outstanding written and verbal communication skills in the English language. Ability to work independently and as an integral member of various teams. Strong organizational skills, meticulous attention to detail and time management skills. The ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality. Strong financial literacy and financial tracking abilities. Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. Motivated self-starter and with strong interpersonal skills. Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members. Must be able to provide a clear Criminal Record Check, including the vulnerable sector.
We thank all candidates for their interest; however, only those shortlisted will be contacted. Preference will be given to Indigenous candidates as per Section 41 of the Human Rights Code.