Timekeeping Data Entry Clerk,
PHSA Corporate,
Vancouver BC


As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.


Reviews and processes payroll time/flow sheets for designated areas. Pre-schedules exceptions such as; vacation, leaves, shift changes, as per organization policies. As Data Entry Clerk prepares, codes and enters patient identification data into an electronic file, performs customer service functions related to call backs and patient information clarification, distributes slides to cytotechnologists, verifies printed reports and follow-ups, maintains files, and performs clerical duties.

What you\xe2\x80\x99ll do

• Print, distribute, collect, and review daily sign in sheets for completion, approvals, omissions and anecdotal notations. Review Sign-In documents against system-generated work schedules and enter exceptions and adjustments into the payroll computerized program and makes record of changes.
• Check and edit unit/departmental employee schedules to ensure completeness and accuracy and enters data into payroll staff scheduling program. Pre-schedule exceptions such as; vacation, education leave, shift changes, as per organization policies. Enter revisions to existing staff rotations as required.
• Prepare, code and enter patient data into computer; issues new patient identification number where required and identifies duplicate record problems; corrects errors and omissions in patient demographic data.
• Audit printed reports daily and pulls positive cases for priority distribution.
• Obtain or clarify missing or questionable information by contacting appropriate areas and enters missing or corrected information into computer system.
• Receive telephone/fax requests for information and handles the request personally or redirects to appropriate individual according to established procedures. Request and prepare computer print-out for delivery to various Agency departments as required.
• Compare duplicated documents and performs merges by either adding or deleting appropriate data.
• Assign correct personal health numbers to requisitions or reports by selecting from pre-established tables. Identify problems relating to physician numbers, verifies corrections by telephone and refers to Data Services.
• Maintain manual files such as cards and slides, and performs associated manual clerical duties when necessary. Respond to routine correspondence and verbal enquiries from medical personnel regarding patient information according to established procedures.
• Prepare documents for mailing by labelling and processing through a folder and inserter machine.
• Deliver and picks up documents/slides between sections of Pathology Department.
• Retrieve slides from storage areas as required and delivers to appropriate personnel, faxes slide request list to off-site storage facility when necessary.
• Deliver reports to the Mail Room for mailing out.
• Perform other related duties as required.

What you bring
Education, Training and Experience

• Grade 12, training as a key punch operator and one year\'s recent related experience, or an equivalent combination of education, training and experience.

Skills & Knowledge

• Ability to keyboard at 55 w.p.m.
• Ability to deal with others effectively.
• Ability to communicate effectively, both verbally and in writing.
• Ability to meet the physical requirements of the position.
• Ability to organize work.
• Ability to operate related equipment.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.

• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular Full-Time
Wage: 23.99/hr
Location: 600 West 10th Avenue, Vancouver BC V5Z 4E6
Hours of Work: 0700-1500, 0800-1600, Mon-Fri
Requisition # 142950


What we do


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.


Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services


PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.


ATTN: PHSA Employees:


To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca


Please note the internal job posting will no longer be accessible after the expiry date of March 28, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.


If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday \xe2\x80\x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.