Job Description

Administrative and Data Entry Clerk

BC Children's Hospital

Vancouver, BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

The Administrative and Data Entry Clerk provides clerical support to the Renal Clinic by performing such duties as: scheduling clinic appointments; typing, transcribing, sorting and distributing related documents; inputting, sorting, retrieving data into/from database; obtaining patient information utilizing software applications according to established policies, standards, and procedures.

What you'll do

• Maintain related database information such as patient statistics, research, and related projects by inputting, retrieving, sorting, and performing backup of database information.
• Access and extract monthly reports of statistical data and other requested data from the computer system as required.
• Book, schedule, and confirm outpatient appointments. Add, delete, and change appointments as required. Pre-registerpatients and request patient charts from Health Records.
• Control data completion and integrity by searching out missing items.
• Reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages for doctors and nurses, including calls from pharmacies for refill prescriptions and verification.
• Create, print, and distribute appointment lists, appointment letters, and clinic schedules.
• Transcribe and type a variety of materials such as correspondence, histories, consults, and physician reports.
• Collect and submit billing information to billing manager.
• Communicate with BC Transplant and Provincial Renal Agency Data Management staff as needed.
• Perform other related duties as assigned.

What you bring

• Grade 12 and two year's recent related experience or an equivalent combination of education, training, and experience.
• Ability to keyboard at 45 wpm.
• Knowledge of medical terminology.
• Ability to communicate effectively both verbally and written.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular Full-Time
Wage: $24.20 per hour
Location: 4500 Oak Street, Vancouver
Hours of Work: 0730-1530 - Monday, Tuesday, Thursday, Friday + 0700-1500 Wednesday
Requisition # 134618

What we do

BC Children's Hospital is part of the Provincial Health Services Authority (PHSA). (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia.

The Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of October 26, 2022. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.

Labor Agreement Facilities Subsector
Requisition # 134618-2387536
Work Site 4500 Oak Street, Vancouver
Job Type Regular, Full-Time
Salary/Rate $24.20 / Hour
FTE 1.00
Hours of Work 0730-1530 - Monday, Tuesday, Thursday, Friday + 0700-1500 Wednesday
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date