Job Description

Subsidiary: Miller Paving Limited Location: Marathon, ON

About Miller Maintenance

Miller Maintenance proudly provides maintenance services on Maintenance Contracts for Ontario Ministry of Transportation across the Ministry\xe2\x80\x99s Regions. Our leadership in the Ontario Road and Highway Maintenance industry is based on our commitment to continuous improvement through education, innovation, safety, and training.

What Does an Administrative Clerk Do?

The Administrative Clerk will contribute to the successful operations within the Miller Maintenance, Marathon team. This outcome will be achieved by supporting day-to-day office functions and ensuring timely and efficient delivery of office administrative duties, including payroll, issuing purchase orders, matching POs to invoices and processing for payments.

As an Administrative Clerk, You Will:

• Prepare routine correspondence, forms, and documents; handle incoming and outgoing mail and interoffice communications
• Co-ordinate and input payroll data accurately while ensuring deadlines are met
• Process layoffs, transfers, new hire and rehire paperwork for full time and seasonal staff
• Filing of various employee documents, records, etc.
• Coordinate and assist staff with purchases through preferred vendors
• Coordinate and track subcontractor agreements
• Verify, code, and match incoming invoices
• Update various spreadsheets and tracking tools (SharePoint, shared drive, etc.) with respect to company data such as safety statistics, equipment tracking, asset tracking (laptops, phones, etc.), project database, etc.
• Create, track/maintain, and enter purchase orders for processing with invoices
• Maintain office supplies and equipment (fax, photocopier, etc.), order office supplies and provide administrative support to the field crew and other office staff
• Assist with the coordination of meetings and training
• Support management team as required

What You\'ll Bring:

• Construction/highway maintenance industry experience, an asset
• Experience with JD Edwards, HeavyJob, Onbase considered an asset
• 2 years\xe2\x80\x99 experience of administrative experience
• Proficient in Microsoft Office, including Excel and Word
• Ability to follow instructions and willingness to learn new concepts
• Strong organizational and time management skills
• Effective communication (written and verbal)
• Detail oriented and ability to multi-task
• Ability to work in a team environment with minimal supervision

Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller\xe2\x80\x99s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture. We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.