Job Description

Buffalo Trail Public Schools is committed to maximizing student learning in a safe and caring environment supported by a highly effective team.

Buffalo Trail Public Schools Division is seeking a dedicated and compassionate Administrative Assistant to join our team at

Provost Public School

in

Provost

, Alberta. This temporary position offers a meaningful opportunity to contribute to a dynamic school environment by providing administrative support that directly impacts the daily success of students and staff.

Position Details:

Start Date

: September 8, 2025

End Date

: December 19, 2026 or the earlier return of the incumbent

Location

: Provost Public School, Provost, Alberta

Hours

: 7 hours per day (8:15 a.m. - 4:00 p.m.), 3 days a week Monday, Tuesday & Thursday

Contract Type:

Temporary

Qualifications and Desired Experience:

High School Diploma Diploma/Certificate in Office Administration or Business Administration (preferred) Preferred experience of working in Accounting/Finance Experience working with Google Suite and Microsoft Office

In addition to strong communication skills and a commitment to quality public service, the successful candidate responsibilities may include the following:

Some shared responsibilities in a team of 2 administrative assistants Prepares the school office or school opening and closing Assists in the implementation of school emergencies and first aid procedures Prepares a variety of data and material, including confidential reports, and composes correspondence, memos, and emails Receives and relays telephone messages, makes appointments for administration and school staff and provides a variety of factual information and assistance to students, parents, teachers, and the public Prepares requisitions and purchase order, verifies receipt of goods and submits signed copies to Central Services Data entry of student registrations and maintains the student information system (PowerSchool) Data entry of information in Bellamy/Apply to Education - Easy Connect system as required monthly Attends relevant meetings and training established by Central Services Maintains accurate records of financial and divisional transactions including handling cash, issuing receipts, all banking, etc. for the school according to the jurisdictional procedures, and assists in the budgeting process Processes incoming and outgoing mail Operates a variety of office equipment Operates the school public address system Maintains working relationship with school administration, staff, students, parents, and the community Assists in the organization of school functions and events Attend staff meetings Maintains accurate records in accordance with jurisdictional records management policy Performs other assigned comparable duties, which are within the knowledge and skills required by the job

Application Requirements:

A cover letter specific to this position. A detailed resume highlighting relevant qualifications and experience Contact information for three (3) professional references included in your Apply to Education profile. (References may be contacted via email prior to interviews.) A current criminal record check, including vulnerable sector check, will be required as a condition of employment.

Application Process:

Applications must be submitted online, via Apply to Education.

Only online applications will be accepted.

By applying, applicants acknowledge that the principal or designate may contact current or previous employers to complete reference checks, whether or not they are listed as references. For assistance with the application system, please contact Apply to Education at

1-877-900-5627

or email

info@applytoeducation.com.

Application Deadline:

This position will remain open until a suitable candidate is found. Resumes will be reviewed on an ongoing basis. Please note that applications submitted for this position may also be considered for future opportunities within the division.

For further information, please contact:


Principal: Stacy Brouwer



Phone:1-780-753-6824



Buffalo Trail Public Schools thank all applicants for their interest.

Only those candidates selected for interviews will be contacted.