Job Description

Temporary Administrative Assistant II

Human Resources Department - Education Centre

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.


RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut'ina, the Iyaxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Metis District.


Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS is seeking an outstanding professional for a temporary, full-time (35 hours/week) Administrative Assistant II position starting

immediately until September 23, 2025 (with possibility of extension).

The position will be located at the Education Centre in Airdrie, Alberta.


As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.

Responsibilities

Include

Updating staff profiles in HRMS system Assisting with OH&S auditing process and record management Assisting in completion of meeting minutes for HR Department Supporting coordination of audiometric testing Ensuring accuracy of employee absences in HRMS and making corrections as needed Meet regularly with RVS employees to receive employment documentation Create employee contracts Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.) Assist with Advisor administrative tasks (i.e.. data entry, reports, etc.) Accurately complete document management as per standard HR procedures and guidelines Create and maintain effective work flow while handling various project simultaneously Complete other administrative duties efficiently while meeting assigned deadlines Support HR & OH&S operational needs as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field Two or more years' experience in an administrative assistant role in an office environment Previous experience with customer service in a fast-paced environment Previous experience in an educational setting is considered an asset

Knowledge and Skills

Outstanding communication and customer service skills Highly effective organizational and prioritization skills Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in


a timely manner
Ability to successfully work in a team environment as well as independently with minimal


supervision
Ability to think critically and deal with changing priorities in a fast-paced environment Proficient in Microsoft Office Suite and web-based applications Knowledge of HRMS is considered an asset

Rocky View Schools Benefits

6% vacation pay As this is a temporary position there is no employer paid sick time, pension, or benefits Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost Professional development and training opportunities Free parking

Pre-employment Requirements

In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Open to: External and Internal applicants

Salary:

$24.59 - $29.87

per hour

How to Apply

We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.

Quote Job Code#:

3974807

Closing Date:

On or before September 2nd, 2025 at 8:00am.

Human Resources