Job Description

Job Posting

Halifax Regional Municipality (HRM) is inviting applications for the permanent, full time position of Team Lead, Information Management in the Access & Privacy Office.



Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality's core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.



Reporting to the Chief Privacy Officer & Manager of Access, Privacy and Corporate Information Management, the Team Lead, Information Management advises on the Corporate Information Management (CIM) policy, best practices and solutions to respond to an increasing complex environment. The Team Lead is also accountable for planning, developing, advising, monitoring and overseeing a corporate-wide records and information management approach.



Overseeing this department involves coordinating detailed, often competing, legislative, regulatory, operational, technical, environmental and preservation requirements. The CIM department has three sub-units: Municipal Records Centre, Municipal Archives, and Business Unit Supports.

DUTIES AND RESPONSIBILITIES:

Responsible for the day-to-day operation of CIM, including the Municipal Records Centre, Business Unit Supports, and the Municipal Archives; establishes performance standards for records centre and archives services and monitors performance against those standards; provides direction to CIM staff relative to improving or changing service levels and standards Assists in the preparation of the annual operating budget; monitors activities and ensures expenditures are within approved budgets; identifies efficiencies and ensures optimal use of resources, making recommendations on current and future operational/ service adjustments. Leads the development and delivery of information and records management education and training programs to municipal staff, management, and elected officials; Leads CIM staff in identifying emerging information management issues and provides direction to staff relative to the means and methods of ensuring HRM employees, elected officials and HRM's Agencies, Boards and Commissions are informed of these matters. Responsible for ensuring orientation, training and professional development is provided for CIM staff to ensure staff are oriented to and knowledgeable about relevant HRM corporate and division policies and procedures. Leads the effective management of the CIM team by setting and evaluating performance targets, promoting diversity and a healthy workplace, demonstrating leadership competencies, promoting teamwork and individual development, and maintaining internal communications. Completes annual action plans for the non-union employees on the team, ensuring that development plans, performance objectives and reviews are completed in a timely and sensitive manner. Makes investment recommendations and provides on-going endorsement of the rationale and objectives for the CIM program to the Chief Privacy Officer & Manager of Access, Privacy & CIM, the Chief Governance Officer and the Executive Director of City Hall Administration & Municipal Clerk. Provides detailed information that establishes the new capabilities to be derived from the IM program, the way they are going to be delivered, details of how the IM program will be run, changes to be implemented and benefits delivered. Analyzes, drafts, and recommends policy tools and frameworks for managing HRM's records and information. Ensures that HRM can address and reduce growing risks in the information management environment to protect HRM from legal and reputational damage, and financial burdens. Develops appropriate safeguards for the storage and disposition of personal and confidential information to reduce information breaches. Establish processes and tools for the effective retrieval and preservation of physical and digital information to reduce information loss and business continuity disruption. Demonstrate expert knowledge of HRM's records and information types and environments, including the operational, legislative, regulatory, technological, environmental, financial and archival requirements when developing, approving or recommending retention and disposition rules and processes for Classification and Retention Schedules. Collaborates with Human Resources and the Manager, on the recruitment and selection process for CIM staff in compliance with Human Resources policies and procedures. May perform other related duties as assigned.

QUALIFICATIONS:

Education and Experience:

Bachelor's degree in information management, public administration, business administration, or other relevant field; or suitable combination of education and experience. Minimum 5 years of related experience, including 3 years in a managerial or supervisory role. A demonstrated ability to manage government or corporate information resources.

Technical / Job Specific Knowledge and Abilities:

Knowledge of government organizations, structures, and operations considered an asset. Strong client service ethic and the ability to manage a variety of projects and tasks in a complex and changing high pressure environment. Excellent knowledge of information management policies, standards, processes, and practices Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems Knowledge of Enterprise Content Management (ECM) systems, especially in areas involving taxonomy, content structures, IM analytics, and search engine models Sound knowledge of ECM application integration with other enterprise and business systems (i.e., SAP, GIS, MS Office/Outlook, Email Archiving, SAP Archiving, Engineering Applications (CAD) and Imaging solutions) Proven business analysis and project management skills Strong planning, organizational, meeting management, and facilitation skills Demonstrated ability to develop and draft policies, standards, processes and procedures Demonstrated ability to adapt to rapidly changing technology processes, business models and user behaviors and apply them to business needs Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships Champions change and effectively manage the implementation of new ideas Familiar with applicable privacy and access legislation, policies and procedures Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures Proficient in MS Office software

An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.



Graduation from HRM's Aspiring Leader's Program is considered an asset and completion of the program is equivalent to one year of leadership experience.

Security Clearance Requirements:

Applicants may be required to complete an employment security screening check.

Please note -

Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.

COMPETENCIES:

Analytical Thinking; Communication; Conflict Management; Customer Service; Developing Others; Organizational Awareness; Teamwork and Cooperation; Value and Ethics; Valuing Diversity; Visioning, Strategic Thinking & Innovation

WORK STATUS:

Permanent, Full-Time

HOURS OF WORK:

Monday-Friday, 8:30am-4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.

SALARY:

Non-Union Level 7, $82,900 - $97,532. Salary will be commensurate with education and years of applicable experience.

WORK LOCATION:

81 Illsley Avenue, Dartmouth

CLOSING DATE:

Applications will be received up to

11:59 pm on Thursday, August 7, 2025.

Please note:

We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.



To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.



During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax



(position # 78640547)