Job Description

Company Description

Informa is one of the world\xe2\x80\x99s leading knowledge providers. We create and deliver highly specialized information through publishing, events, training, market intelligence, and expertise, providing valuable knowledge to individuals, businesses and organizations worldwide.

Informa Connect, is the world\xe2\x80\x99s leading facilitator of knowledge sharing and business connections. We connect communities around our leading brands, through year round provision of high quality digital and face to face content, networking and professional development and learning opportunities. We provide the highest-quality content and thought leadership alongside platforms for connecting and collaborating, giving our customers real advantage. We are the world\xe2\x80\x99s largest events producer with several thousand events annually welcoming 150,000 delegates in over 70 countries.

is the largest pop-culture event producer in North America. Our mission is to deliver the ultimate fan experience through our growing portfolio of events, which includes MEGACON Orlando, FAN EXPO Dallas, FAN EXPO Boston, FAN EXPO Denver, FAN EXPO San Francisco, FAN EXPO Canada, Calgary Comic & Entertainment Expo, FAN EXPO Vancouver, and more.

FAN EXPO HQ is a division of Informa, the world\xe2\x80\x99s leading events company, and together we create opportunities for fans to explore and celebrate all things pop culture, through operational excellence, fandom expertise, and out-of-this-world content.



Key responsibilities:

• Work directly the Talent Director to draft contracts for Talent bookings. This will include writing, reviewing and sending contracts to Talent brokers with a high level of accuracy.
• Liaise with Talent Booking Agencies to ensure contracts are being executed and fulfilled according to agreed upon timelines.
• Monitor all contract deadlines and maintain status of Talent Bookings for each show.
• Update guest database system with contract deal points as they become available.
• Process and maintain all accounting records related to Talent payments for all shows. This includes requesting proper paperwork from Talent agencies, submitting payments to accounting, following up on payments and recording reimbursements required.
• Work with Content Team on creating special event packages for specific Talent for events.
• Maintain the accuracy of websites (Talent appearance days and pricing).
• Manage Talent cash outs on-site for all events. This includes keeping detailed records of Talent\xe2\x80\x99s pre-payments, following up on the status of their sales at the events on a daily basis and creating post-show reports for Talent brokers and internal Management.
• Manage Appearance Fee budget line for each event. This includes forecasting risk and updating with actuals after each event.
• Create and maintain Talent agency guest database for ease of reference for future Talent bookings.
• Liaise with Marketing Team on Guest announcement schedules and relay information to Talent Booking brokers to increase social media engagement.
• Work directly with Content Team on print & electronical collateral deadlines. This includes providing full lists of confirmed Talent for each event as requested.
• Provide support to Talent Relations Department with other administrative duties as required
• Lead on-site for the management of high-level Talent (as required).
• Maintain Growtix database by entering all confirmed Talent contract details with the highest level of accuracy.
• Prepare signage lists for Celebrities and Voice Actors via Wrike.
• Prepare comp photo and PR lists, photo op pricing sheets for EPIC.
• Prepare digital social media press packages for guests to be sent out by Talent Booking Manager.
• Monitor Guest\xe2\x80\x99s social engagement as per contract terms.
• Update FXHQ Master Guest Tracker after each event.

Qualifications

• A minimum of 3 years of work experience in a fast-paced, dynamic environment in an administrative capacity.
• Experience working with contractual agreements and contract management required
• Experience with customer service
• Ability to travel 25-40% of the time including weekends (will include international travel and a valid passport is required)
• Ability to assess multiple tasks and prioritize effectively to meet tight deadlines and constant changing priorities.
• Highly organized and has great attention to detail.
• Excellent analytical and negotiation skills.
• Ability to communicate clearly with various levels of management within the organization, as well as with Talent brokers.
• General knowledge of Pop Culture considered and asset.
• Experience in the entertainment or talent industry preferred
• Must be proficient in Microsoft Office applications
• Bachelor\xe2\x80\x99s degree in equivalent experience (business, communications)

Nice to Haves:

• Background in accounting dealing with contracts, onsite payments and reconciliations

Additional Information

Just as no two days are the same, at Informa Connect we recognize that no two people are the same, putting diversity and inclusivity at the heart of what we do. This doesn\xe2\x80\x99t happen by chance. We actively work to create a shared culture. It\xe2\x80\x99s a place where individuals bring their own experience and insights to discover new opportunities and build a varied career. We want you to thrive as part of a fantastic community. We champion you.

Why Work at Informa?

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritizes promotions internally. Our benefits include:

• Learning and development plan to assist with your career development
• Competitive Benefits
• Paid parental leave
• Work with a high quality of specialist products and service
• Bright and friendly staff who are all \xe2\x80\x9cexpert\xe2\x80\x99s experts\xe2\x80\x9d and additional training and development for helping you achieve your career aspiration
• ESPP - become a shareholder

We know that sometimes the \'perfect candidate\' doesn\'t exist, and that people can be put off applying for a job if they don\'t fit all the requirements. If you\'re excited about working for us and have most of the skills or experience we\'re looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

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