Job Description

About Us

StudioLaBeaute is a boutique soft furnishings studio in East York, ON (M4B 1Z5). We are professional, innovative, and bold, creating world-class custom furnishings while celebrating our local roots.

Our Work Environment Includes:

Modern office and open studio Relaxed, collaborative atmosphere Casual work attire

Job Summary

We are seeking a

full-time Studio Administrator

to manage procurement, project coordination, and office operations. This is a hands-on role focused on

vendor relations, materials management, and financial administration

, including QuickBooks.

This position is ideal for someone experienced in office operations, procurement, and bookkeeping, who enjoys working in a creative studio environment and contributing to high-end residential and commercial projects.

Key Responsibilities

Procurement & Vendor Management:

Source, order, and track materials and supplies from vendors Maintain accurate vendor contacts, pricing, and order histories Receive, verify, and label materials for projects Manage timelines for materials and production to ensure on-time delivery
Financial & Office Administration:

Process new orders, create work orders, issue invoices, and input data into management software Manage deposits, final payments, and accounts using QuickBooks Handle basic accounting tasks such as expense tracking, reconciliations, and reporting Maintain accurate project and financial records
Project Coordination:

Monitor ongoing projects and production schedules to ensure deadlines are met Coordinate installation schedules and logistics with vendors and clients Assist with client communications and order updates
Web & Marketing Support (Optional/Nice-to-Have):

Update the company website (Squarespace) with new projects and events Support social media and newsletter content as needed

Experience & Qualifications:

Minimum 2 years of experience in administration, procurement, or office operations Strong QuickBooks experience is essential Excellent organizational and multitasking skills Detail-oriented and able to manage multiple priorities independently Experience in design, textiles, or interior design is a plus but not required

Required Software Skills:

QuickBooks AutoCAD / SketchUp / Adobe Suite a plus, but optional

Why Join Us?

This is a long-term opportunity for a

highly organized, experienced administrator

to play a critical role in a growing, creative studio. If you enjoy managing vendors, finances, and operations while supporting a boutique design business, this role is for you.

Job Type: Full-time

Pay: From $56,000.00 per year

Benefits:

Casual dress On-site parking
Education:

Bachelor's Degree (preferred)
Experience:

Front desk: 2 years (preferred) Administrative : 3 years (required)
Language:

English (preferred)
Work Location: In person