Job Description

UCN acknowledges that we are on the traditional


territories and homelands of many Indigenous


peoples, in particular the Cree, Dene, Red River


Metis, and Oji-Cree. Indigenous peoples have


continuously maintained homelands in northern


Manitoba since time immemorial. The First


Nations in the area that UCN serves entered into


treaty relationships with the Crown (within our


region these include signatories to treaties 4, 5 -


and the treaty 5 adhesion, and treaty 6 - located


within the treaty 5 adhesion). The territory has


also become home to other Indigenous peoples.


We uphold the treaties and collaborate with all


Indigenous peoples to share truth, reconciliation,


and learning.

COMPETITION TYPE

Open Competition to the Public

COMPETITION NUMBER

25-105

CLOSING DATE

September 19, 2025

SALARY RANGE

$56,380 to $65,628 per annum

plus, remoteness allowance if

applicable

POSITION

CLASSIFICATION

Clerk 4

POSITION LOCATION

The Pas or Thompson,

Manitoba

POSITION TYPE

Full-Time, Regular Position

APPLY TO

Email: hrinfo@ucn.ca (PDF

preferred format)

University College of the

North,

Attention: Human Resources

P.O. Box 3000 R9A 1M7

Fax: (204) 623-4414

STUDENT RECORDS ADMINISTRATOR

Enrolment Services

UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering


more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work


environment where innovation and creativity is welcomed. We are one of Manitoba's Top Employers and offer a generous Total


Compensation Package with health benefits, a great pension plan along with the opportunity for personal and professional growth including


tuition waivers.

DUTIES

Reporting to the Associate Registrar, the Student Records Administrator is responsible for the delivery of all functional activities related to


student records processes. The incumbent maintains student records and procedures employed to track and assist students during their


academic careers from the application stage through to graduation. Responsibilities include, but are not limited to, student records


maintenance (maintain accuracy of records in UCN's Student Information System; track late grades; process requests for student records


access in accordance with UCN policies and FIPPA, etc.); registration and enrolment (oversees UCN's academic performance practices,


monitor enrolment limits, etc.); and student facing processes including front-line support to students regarding academic records, registration


issues, transcript requests, assembling diploma packages and other services.

REQUIRED QUALIFICATIONS

o Minimum 2 years related office experience


Experience and demonstrated skill with Microsoft Office suite of applications Effective and culturally relevant communication and interpersonal skills Effective problem solving and analytical skills Effective organizational and time management skills Demonstrated ability to take initiative and work independently with minimal supervision Demonstrated ability to work effectively and cooperatively in a team environment Demonstrated ability to multi-task and meet deadlines in a busy office environment Experience and/or knowledge and understanding of indigenous cultures Commitment to life-long learning

ASSETS

o Completed relevant post-secondary certificate or diploma


Experience in records or information management Experience with UCN's student information system (Jenzabar / Colleague UI)

CONDITIONS OF EMPLOYMENT

o Candidates must be a Canadian Citizen or Permanent Resident of Canada



Applicants are asked to provide a cover letter and resume with their application. Applicants must demonstrate in their cover letter and their

resume how they meet the qualifications. Applicants with education acquired outside of Canada are required to provide an Educational

Credential Assessment with their application indicating Canadian credential equivalency, accepted Education Credential Assessment

organizations include International Qualifications Assessment Service (IQAS) and World Education Services (WES.)

UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous

candidates. Applicants are invited to indicate in their cover letter or resume if they are from any of the following groups: Indigenous peoples,

persons with disabilities and visible minorities. Only qualified candidates who are legally entitled to work in Canada will be given

consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human

Resources.

Please indicate in your subject line the competition number for which you are applying.

We thank all applicants for their interest, but only those selected for an interview will be contacted. Application materials, including

references, will be handled in accordance with the Freedom of Information and Protection of Privacy Legislation (Manitoba).

For more information and other employment opportunities, visit

www.ucn.ca