Job Description

Position Summary

The Student Life & Operations Assistant ensures a smooth daily function of the school's front office and supports key areas that contribute to a safe, welcoming and well-organized learning environment. This role provides hand-on support with purchasing, staff logistics, and overall school readiness. A key part of the role is supporting a positive student experience by helping maintain a safe and orderly environment, assisting with communication, and ensuring the school is prepared for daily activities. The ideal candidate is organized, approachable, and proactive-contributing to the well-being and day-to-day experience of students and staff alike. This position will report directly to the Director of Teaching & Learning (DTL).

Key Responsibilities

The responsibilities of this position include the following, as well as any other duties deemed necessary and assigned by the DTL:

Operations

Manage school supply and office stock of basic materials and ensure timely purchase requests. Assist with setup and logistics for events, field trips, and extracurricular programs. Manage delivery and distribution of the school's hot lunch program to students. Assist with purchase procurement by gathering quotes, tracking deliveries and organizing supplies. Maintain records of purchase orders and communicate status updates to staff as needed. Ensure First Aid kids and emergency supplies are fully stocked and accessible

Administrative & Staff Support

Ensure accurate daily student attendance is recorded and submitted. Maintain accurate student records and files. Assist staff with preparing materials or coordinating minor classroom needs. Greet and assist visitors, answer phones, and manage front desk duties as needed. Provide administrative support for the admissions process, including preparing assessments, organizing applicant folders, and drafting offer letters.

Communication & Coordination

Post and share basic school announcements or reminders via email, parent platforms and physical displays around the school. Assist in creating, compiling, and distributing the weekly parent newsletter. Help with creating and distributing signage, schedules, and school-wide notices.

Required Qualifications and skills

Please apply if you:

are legally entitled to work in Canada are looking to be in a young and dynamic educational setting are approachable and able to interact effectively with students, parents and teachers have administrative ninja skills to get "stuff" done and shift priorities (even before we know) are skilled at calendar management and executive assistant support activities are highly organized with communications, scheduling, travel and coordination are comfortable with IT applications, like Google Workspaces are the type of person who often gets things done before a deadline are detail-oriented are self-motivated, friendly, approachable, and able to work independently with little supervision Background Check: Must pass a criminal record check and vulnerable sector screening as required by provincial regulations for school employees. have excellent communication skills - we will need you to help the team keep on track!
Preferred Experience and Qualities:

Experience working in a school setting Ability to speak and write in French

Compensation

? Compensation is commensurate with applicant's background and experience

Applications can be made to the school's email address at melissa.lavigne@eastgateacademy.ca. Please include a cover letter and resume.

Job Types: Full-time, Permanent

Pay: $40,000.00-$46,000.00 per year

Benefits:

Extended health care On-site parking
Application question(s):

Do you have experience working with children?
Education:

Bachelor's Degree (preferred)
Experience:

Administrative: 1 year (required)
Work Location: In person

Application deadline: 2025-10-03
Expected start date: 2025-10-13