Job Description

Job Number: J1022-0792

Job Title: Student Awards Coordinator (RPT)

Job Type: Regular Part Time

Location: Sarnia, Ontario, Canada

Job Category: Support Staff

Closing Date: October 25, 2022

Department: Registrar's Office & Financial Aid

Reporting Manager: Associate Registrar

Salary: $30.76/Hour

Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa First Nations, for over 50 years, Lambton College has been a ground-breaking institution. Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.

Lambton College ranks #1 in Ontario and #2 in Canada for Research in 2020 in addition to maintaining a ranking within the top 3 Colleges for Research for five straight years.

At Lambton College, we're proud of where we have been, but more importantly, where we are going, together. With Caring and Vitality as two of our core values at Lambton College, you know you'll be joining a team of passionate and fun colleagues.

About the Position:

This is a regular part-time support staff Bargaining Unit position reporting to the Associate Registrar working 24 hours per week at an hourly rate of $30.76.

The Student Awards Coordinator plays a key role in the administration of the scholarship and bursary programs. The incumbent is responsible for allocating bursary & scholarship awards, from college, government and privately endowed funds. This position also administers student employment programs funded by the Tuition Set-Aside program.

They will be responsible for ensuring multiple budgets are adhered to, as well as reporting financial aid data on a regular and ongoing basis to MCU. This position will keep accurate records and provide reports to aid in the management and analysis of the student aid programs. The incumbent will be empathetic and an advocate for students, especially those in financial crisis.

Specific Accountabilities:

• Administers, monitors and disburses funds for student award accounts, the Tuition Set Aside program, and government-funded bursaries and awards.
• Interviews students with special circumstances and provides information on accessibility to financial aid programs.
• Authorizes emergency bursaries and loans for students in crisis.
• Refers students to alternate internal or external community resources, as appropriate.
• Subject matter expert on all merit and need-based awards, including the Student Access Guarantee (SAG) and emergency bursaries, offered at the college.
• Responsible for all reporting and reconciliation of government bursary funding to the Ministry through the Bursary Recording System (BRS) and Colleague.
• Management of the Bursary for Students with Disabilities (BSWD) annually allocated government funding. Notification and follow-up (as necessary) to students for overdue/unspent expenditures and/or receipts. Sends students to Collections for failure to provide documentation, as necessary.
• Assists Foundation in the development of new award criteria. Alongside the Foundation, develops and cultivates relationships with donors.
• Assists the Foundation to host annual Academic Awards Ceremony, honouring both scholarship recipients and award donors.
• Posts scholarship & bursary opportunities online; develops communications to target audience through various media types. Upkeep of online student awards content.
• Coordinates and chairs award selection committees. Coordinates faculty award selected programs.
• Coordinates the Work Study and Employment Between Academic Terms (EBAT) program. Updates the online modules on a bi-annual basis. Reviews, approves students for programs and creates contracts. Liaises, monitors academic progress, and acts as a resource for the College departments approved for student Work Study and EBAT funding.
• Develops appropriate communications to students and identifies strategic uses of financial-needs based and merit based award programs to attract potential applicants.
• Participates in associations, such as the Ontario Association of Financial Aid Administrators (OASFAA) and stays current on scholarship and need-based award guidelines, OSAP policy and financial aid trends.
• Provides guidance and direction to student employees.
• Other duties as assigned.

Qualifications:

• Three-year post-secondary diploma in Business studies
• Minimum three years of experience in a financial aid office, preferably experience with scholarships, awards and bursaries, or a similar environment.
• Experience providing client advisory and information services for those in difficult or challenging personal and/or financial situations.
• Experience working in a high-stress environment, with the ability to work under pressure and to respond to clients with discretion, diplomacy and professionalism.
• Knowledge of OSAP policies and procedures is preferred.
• Experience in use of Windows computer environment (Microsoft Office Suite); familiarity with webpage building software would be an asset.

Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.

Lambton College hires on the basis of merit and is committed to employment equity. In support of a diverse and inclusive college community, Lambton College welcome applications from all qualified candidates, including Indigenous, Metis and Inuit persons, members of sexual minority groups, persons with disabilities and visible minorities.