Job Description

Student Affairs and Admissions Supervisor

Division of Medical Sciences

Regular, Full-time

###

Purpose

The Student Affairs and Admissions (SAA) Supervisor, located on campus at University of Northern British Columbia (UNBC), coordinates day to day functional and organizational duties for student affairs and admissions team, serving the Doctor of Medicine (MD) undergraduate program, the Master of Physical Therapy Program and the Master of Occupational Program and the specific pathways for admissions into these programs which include the Indigenous Student Pathway, Black Student Pathway, and Northern and Rural student pathways. This position works closely with the Assistant Dean, Student Affairs as well as the Student Affairs and admissions team across the province at the other distributed campuses. The SAA Supervisor actively participates in the development and operationalization of the Division of Medical Sciences (DMS) and Northern Medical Program (NMP) goals, values and strategies, and has a strong mandate to coordinate the operations student affairs and admission team to be a closely connected and highly functional team.


The SAA Supervisor will take direction from and be directly responsible for maintaining a strong relationship with the University of British Columbia (UBC) Associate Director of Student Affairs and Associate Director Admissions to ensure that systems and process are aligned provincially to meet UBC Faculty of Medicine's goals.




###

Responsibilities

Duties include but are not limited to:


Providing leadership in the design, building, evaluation, and revision of operational models and processes for the local admissions and student affairs team that are consistent with the UBC and/or UNBC policies and processes, are efficient and innovative, align with the DMS strategic plan and ensure connection to Truth and Reconciliation Commission (TRC), and Equity, Diversity and Inclusion (EDI) mandates; Providing timely and accurate information for decision making and contextual idea generation; Developing and implementing improvements and efficiencies to ensure the team is offering peak service to all invested parties; Engaging in ongoing professional development to consistently work towards better practices and optimal team and organizational methods; Bringing a keen eye of innovation and action to continuously address the changing needs of the industry and the programs; Building cross organizational relationships, predominantly with UBC and UNBC, to achieve efficiencies, optimal resource usage and student, staff and faculty retention; Establishing goals and objectives for the unit in alignment with broader DMS departmental goals and objectives; Contributing to broader planning and committee work to assist in the engagement and implementation of strategies to improve student, faculty, and staff success; Mentoring new and continuing staff to support a strong, empowered staff team; Overseeing the accuracy of virtual resources (eg. SharePoint, Teams, etc); Providing guidance, orientation, and training to others, with possible participation in recruitment, functional supervision, scheduling, and reviewing of other support staff; Providing daily support and coordination of the student affairs and admissions staff; Supporting recruitment and admissions process including the implementation of marketing and recruitment strategies for students interested in DMS programs as well as supporting students through the admissions process; Supporting confidential and sensitive student issues; and Managing administrative systems and record keeping.

Qualifications

The successful candidate will possess the following:


A university undergraduate degree in a related field which provides experience and education in critical thinking, problem solving, professional communication and leadership. More than five years' relevant experience includes exposure to medical or health professional education programs. Excellent interpersonal communication, mediation, and conflict management skills. Experience in developing, delivering, and evaluating innovative systems, processes, and student experiences. Experience in supervision, training, budgeting, public speaking, data collection, and interpretation and report writing.

An equivalent combination of education and experience will be considered.


###

Salary

This position has been classified at a Grade 11. The annual salary range for this position is $77,768.60 to $80,990.00 and the normal starting salary will be $77,768.60.


UNBC offers employee tuition waivers (includes spouse and dependents), excellent benefit and pension packages, employee training and development opportunities, as well as relocation assistance. For more details please see:


http://www.unbc.ca/human-resources/employee-benefits


http://www.unbc.ca/human-resources/unbc-pension-plan





Normal hours of work will be 8:30am - 4:30pm, Monday through Friday.

Our Commitment to Diversity and Employment Equity

The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC's motto 'En Cha Huna translates to "they also live" and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.


Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.


###

About the Community

Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada's best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC's excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.


Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC's largest campus in Prince George is located on the traditional unceded territory of the Lheidli T'enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.


UNBC consistently ranks in the top three in its category in the annual Maclean's university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.


With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.


###

To Apply

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.


Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at employeewellbeing@unbc.ca. Any personal information provided will be maintained in confidence.


Applicants should create an applicant profile, and apply on this position by uploading and submitting the following documents


Resume. proof of education (e.g. copy of transcripts or copy of degree/diploma)

Any personal information provided will be maintained in confidence.


For Inquiries contact HR at HRecruit@unbc.ca, (250)960-5521


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

Internal applicants from CUPE Local 3799 will be given priority consideration.

Applications will be accepted until 4:30 PM on November 14, 2025