Job Description

Job Type:
Contract
Department:
Economic Development
Salary:
$69,257.00 - $86,572.00
Close Date (closes at 12:00 am on date noted below):
July 28, 2025
Hours per Week:
35
Openings:
1
Position Summary
Reporting to the Manager, Economic Development, this position is responsible for supporting the administration, research, stakeholder engagement/relations and project activities of Executive Services, specifically providing support to Economic Development, Strategic Initiatives and the Mayor & CAO's Office.



This role will be primarily in-office.
Major Job Responsibilities
Stakeholder Research, Relations & Project CoordinationResearches and synthesizes activities and releases by other levels of government & government networks/associations which may have implications on locally identified government relations priorities. Monitors issues and data related to community trends and economic development milestones. Drafts messaging and materials for inter-governmental and stakeholder presentations, annual reports, meetings and other stakeholder relations activities. Supports tour logistics/visits from government and ministry representatives, and related functions and events. Assists with administration and record keeping related to property matters, agreements of purchase and sale, leases and staff reports to ensure organized record keeping for the Town's real estate portfolio and Economic Development work.

Business Retention and Expansion (BR&E) Monitoring/ AnalysisWorks with Economic Development staff to proactively connect with targeted local employers and facilitates the Mayor's annual corporate visits. Tracks and inputs key information in departmental customer relationship management tool (Executive Pulse). Works closely with colleagues to conduct both ad hoc and annual data collection assignments on a range of topics. Tracks annual Statistics Canada community data to support departmental initiatives, digital storytelling, corporate reporting, and presentation creation. Leverages departmental technology to help staff stay informed about major market trends, real estate activities and local business news that support Economic Development activities and government relations issues. Scans, monitors, and provides updates on provincial and federal policy changes and funding announcements relevant to Executive Services team priorities.

Digital Media Support and Event CoordinationSupports the Economic Development & Marketing Coordinator in the execution of the division's marketing strategy. Supports daily monitoring and inbound inquiry responses across relevant digital channels such as the Invest MiltonLinkedIn channel and website in partnership with divisional staff and members of the Communications team. Supports the creation of content which promotes Milton as a premier destination for business attraction and talent retention. Assists in the coordination of meetings and networking events. Attends sector or partner initiatives, meetings and site visits to capture relevant information which can be leveraged as future content for Economic Development's website and social media channel. Supports colleagues in organizing logistics and the preparation of digital or physical event materials in collaboration with departmental staff and the Communications team.

Mayor & CAO's Office: Departmental Administrative SupportEnsures prompt and professional customer experience as the first point of contact both virtually and in-person. Provides backup in-person office coverage for the Mayor & CAO's Office staff. Assists in scheduling, drafting correspondence, providing event support, and helping to manage the Mayors/CAO's inboxes. Sets up virtual meetings, prepares research/materials, coordinates logistics, and prints documents in preparation for meetings and events. Screens inbound telephone calls and monitors inboxes on behalf of, and in coordination with, the Mayor and CAO staff. Responds in coordination with permanent office staff to requests and invitations for the Mayor's attendance at official functions, business openings, banquets, or social events. Assists staff in coordination of conference registrations, hotel and travel arrangements, and related activities for Mayor, CAO and Council members as required. Sources, purchases and coordinates delivery of materials and supplies, reconciles, processes VISA payments and approvals, and invoice payments/purchase orders for department. Organizes and maintains appropriate paper and electronic records/files/manuals and procedural documents to departmental standards.

Education & ExperienceMinimum three-year post-secondary diploma from an accredited college, preferably in Business Administration, Marketing, Communications, Political Science, Public Administration and/or Public Relations. Post-secondary degree in related field or post-graduate certificate in Business Administration, Marketing, Communications and/or Public Relations, Municipal Administration, or related field is preferred Minimum 2 years' experience in a business administration, marketing, communications, public relations (PR) role. A strong understanding of how to identify and synthesize relevant information across a variety of sources for future use across a variety of digital marketing channels. Experience supporting the development of corporate key messaging, drafting professional correspondence, and researching and developing briefing materials for approval. Proficiency in the Microsoft suite and business toolkit Experience working in a politically-sensitive environment, previous Municipal experience, experience working with Word Press websites, and strong understanding of digital and web writing best practices is an asset. Knowledge of Canadian Press Style is considered an asset, LinkedIn tools for marketing, knowledge of data analysis and use of data visualization tools (i.e. PowerBI, GIS tools, etc.) considered an asset. Ability to perform daily activities independently, using strong professional judgment, diplomacy and discretion in an environment with regular exposure to sensitive, confidential materials or information Strong research skills and ability to solve daily challenges with sound judgement. High level of comfort with technology and digital media tools Excellent communication, customer service and strong time management and organizational skills. Ability to meet deadlines and juggle priorities in an open office environment with potential for frequent interruptions. Access to transportation to attend key events and meetings as required with Senior Leadership and the Mayor. Previous experience with a customer relationship management (CRM) tool to run reports, track data and input contacts considered an asset.

What We Offer
This 13 month contract is eligible for the following:
Annual Salary Range: $69,257 - $86,571 (35 hours/week)Eligible to participate in the OMERS pension plan Benefits in lieu Paid time-off (vacation and incidental time)

About Milton
At the Town of Milton, we provide excellent and sustainable municipal services to foster a vibrant and inclusive community where residents thrive, businesses flourish and nature is cherished.
We are laying the groundwork for our vision for Milton 2051: a safe, diverse and welcoming community that respects its natural beauty and heritage, supports a range of neighbourhoods, sustains a strong and balanced economy, and offers outstanding opportunities to live, learn, work and play.
How to Apply
Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. This posting is posted until 11:59PM on July 27, 2025If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.
In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.