Job Description

Special Projects Coordinator

Tracking Code: req332

Faculty/Department: Faculty of Engineering and Applied Science

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week

Salary Range: Level 7 - Starting Salary, Step 1 $54,848

Posting Date: January 3, 2023

Closing Date: January 17, 2023

Job Summary:

The Special Projects Coordinator oversees the planning, coordination and execution of special projects and events for the Faculty with an emphasis on coordinating all communications and marketing activities for the Faculty on traditional and social media platforms. The Special Projects Coordinator liaises with external major funding partners to maintain external relations and provides support on formal reporting on activities and submissions for new funding opportunities. The Coordinator is also responsible for producing and publishing annual and semi-annual Faculty achievement and activity reports distributing to both internal and external partners.

The Special Projects Coordinator will coordinate and provide support to Faculty events for engineering outreach, experiential learning exhibitions and Faculty recruitment events and be expected to represent the professionalism of both the Faculty and University while ensuring all university and external stakeholder\'s branding requirements are met.

Nature of work:

Reporting to the Director, Planning and Operations of the Faculty of Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing activities of the Faculty as well as coordination of Faculty events and overall Faculty project support within the Dean\'s Office.

Responsibilities/accountabilities:

1. Communications and Marketing

• Coordinates all Faculty communications and marketing activities.
• Work closely with the FEAS\' senior administration team and the university\'s Communications and Marketing department, and support the development, execution and evaluation of the FEAS\' marketing strategy in publicizing its academic and research excellence and increasing the visibility of the FEAS\' academic programs.
• Collaborate with the Communication and Marketing department and the FEAS\' departments to write, edit and coordinate print and digital materials, including regular newsletters, web and news/magazine articles, and other documents.
• Coordinate all communications and marketing campaigns, projects and activities for FEAS. Involves planning, budgeting, executing, monitoring/controlling and assessment.
• Coordinate and manage a digital library of FEAS related images and video, sources and/or conduct photo/video shoots as required.
• Oversee web quality assurance including brand, style guidelines and accessibility standards for all FEAS related websites.
• Manages all social media channels for the Faculty (FEAS, Engineering Outreach, Experiential Learning) including curating of content, scheduling of posts aligned with strategic Faculty initiatives and events, monitoring and responding to comments.
• Chairs the Faculty Social Media Committee and sits on the University\'s Social Media Committee and University\'s Recruitment Committee.

2. Event Coordination

• Provides event support for all Faculty related events (Engineering Outreach, experiential learning workshops and exhibitions, and Faculty recruitment).
• Provides strategic guidance on best practices for workshop delivery both in-person and virtual, provides training and logistic support for virtual events.
• Consults with Dean\'s Office on funding and equipment resources for all Faculty events, procures event materials as required.
• Develops event promotional materials, speaking remarks, event itinerary and other materials as required.
• Liaise with external stakeholders on media request visits.

3. Project Support

• Provides support to the Dean\'s Office on special projects such as scholarship partnerships (Indigenous and Black Engineering and Technology PhD Project (IBET), International Atomic Energy Agency (IAEA).
• Coordinates interim and final activity reports for external outreach and experiential learning funding partners (Engineering Machine Shop, Engineering Design Studio, and Annual Faculty reports (Ignite, Experiential Learning).

• Provides support to engineering outreach campaigns to recruit youth engagement in outreach deliveries.

• Provides support to engineering experiential learning opportunities to engage undergraduate students with Engineering Design Studio workshops.

• Additional project support within the Faculty as required.

Required Skills:

• Excellent planning and organization skills in overseeing event planning and execution.
• Expert knowledge and understanding of social media platforms.
• Strong content creation skills utilizing images, video and text for social media.
• Proven excellent writing, editing and proofreading skills for content in a range of styles.
• Attention to detail, confidentiality and the ability to manage multiple demands.
• Ability to act independently with defined objectives, under minimal supervision.
• Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.

Required Education:

• Completion of post-secondary education preferably in a field related to communications, marketing or public relations, or equivalent of education and experience.

• Verification of Academic credentials may be required

Required Experience:

• Three to five years\' related experience.
• Experience in a post-secondary environment would be an asset.
• Experience building and maintaining a strategic social media engagement plan and regular execution.
• Demonstrated experience in event planning and coordination.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until January 17, 2023 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university\'s policies which may also be found on our website and which may be amended from time-to-time.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people\'s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

Prior to May 1, 2022, the university required all students, faculty, staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined by our This directive was paused, effective May 1, 2022, but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. All employees of the university will be expected to comply with the requirements of this directive.

The university recognizes faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A is available. If you require accommodation, please contact , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university\'s

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 1/20/2023

Expected End Date:

Ontario Tech University