Job Description

Work Term: Permanent Work Language: Bilingual Hours: 35 hours per week Education: College/CEGEP Experience: 1 year to less than 2 years

Tasks

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Promote conference and meeting services or special events Inspect and select sites Develop marketing and communication plans Develop media strategies and public relations activities Develop financial procedures Develop sponsorship, partnership or fundraising programs Solicit event donors Review bids and negotiate costs Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services Arrange for production or purchase of promotional products Assist in site selection and attend to related details Co-ordinate and monitor conference and meeting activities and attend to related details Co-ordinate media services Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events Confirm and co-ordinate speakers Implement registration systems Implement social programs, food and beverage, transportation, and other services Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment Plan and arrange for accommodation and transportation services Plan schedules, goals and objectives Develop registration systems and information materials Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.) Research and design special events programs Plan for VIP arrangements Plan for translation and interpretation services Book facilities for office personnel Plan for social events and guest programs Develop policies and procedures and attend to other management responsibilities Prepare final financial and other reports Manage Event Logistics Identify human resources requirements

Supervision

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5-10 people

Computer and technology knowledge

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Google Docs Database software MS Access MS Excel MS Office MS Outlook MS PowerPoint MS Word MS Windows InDesign Social Media WordPress

Security and safety

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Criminal record check

Transportation/travel information

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Valid driver's licence Own vehicle Own transportation

Work conditions and physical capabilities

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Attention to detail Work under pressure Tight deadlines Fast-paced environment

Personal suitability

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Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Initiative Organized Team player Time management Resourcefulness Ability to multitask

Screening questions

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Are you authorized to work in Canada? Do you have experience working in this field? Do you meet the language requirements listed in the job posting?

Employment terms options

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Flexible hours Day

Health benefits

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Dental plan Health care plan

Financial benefits

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Life insurance Mileage paid Registered Retirement Savings Plan (RRSP)

Other benefits

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* Free parking available