Job Description

Shop/Parts Administrator

Head Office:

Edmonton, Alberta

Schedule:

Monday-Friday

Employment Type:

Full-time

Industry:

Trucking / Maintenance / Logistics

Experience Level:

Intermediate

About the Role

If you thrive in a team-oriented workplace that challenges your skills, rewards innovation, and drives personal and professional growth then Oilking Services is looking for you!

We are seeking a

highly organized and detail-oriented Shop Administrator

to join our maintenance team. In this role, you'll be the backbone of shop operations -- managing everything from purchase and work orders to inventory and communications between departments.

If you thrive in a fast-paced environment, enjoy keeping things organized, and have experience in mechanics shop or trucking admin work, we'd love to hear from you.

What You'll Do

Source and order parts and consumables Create, receive, and track

purchase orders (POs)

Audit pricing and monitor inventory levels Receive and maintain organization of inventory of

parts room

Maintain and update

work orders

and

maintenance logs

Provide mechanics with

equipment updates

and

schedules

Support with

month-end reporting

, PO trackers, and admin tasks Assist with

quarterly inventory audits

and

equipment inspection reports

Manage internal emails and communications

What You Bring

2+ years of experience in an

administrative role

, within a

mechanics

shop or trucking environment

Strong organizational skills and

attention to detail

Proficiency in

Microsoft Office

(Excel, Word, Outlook) Familiarity with

Axon

or similar shop management software (an asset) Ability to work independently while supporting multiple departments Basic understanding of

truck maintenance

and

parts ordering

Valid Class 5 drivers license a strong asset Reliable vehicle Willing to learn and adapt to changing priorities

What we Offer:

Competitive salary and full benefits (health & dental) Supportive, safety-first company culture Opportunities for training and career advancement

Additional Details

Equipment and Maintenance integration is a growing part of this role in coordination with Operations*
Opportunities to contribute to process improvements and system efficiencies

Why Join Us?

Supportive and collaborative team environment Opportunity to grow with a stable and well-established company Make a real impact in keeping shop operations running smoothly

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Vision care

Ready to apply?

Submit your resume and a brief cover letter explaining why you're a great fit for the Shop /Parts Administrator role.

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Ability to commute/relocate:

Edmonton, AB T6S 1B3: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (preferred)
Experience:

automotive or mechanical knowledge: 2 years (required) Service Advisor or parts/inventory: 2 years (preferred)
Work Location: In person