Job Description

Interested applicants should submit their cover letter, resume and proof of education. Capilano University is an equal opportunity employer. Membership in MoveUp is a condition of employment.Posting DetailsPosting SummaryCompetition Number S181136P
Position Title SFA/Accounts Payable Clerk
Position Number S99484
Employee Group Staff
Position Status Temporary Full-Time
Start Date 05/01/2024
End Date (if applicable) 08/29/2025
Department Financial Services
Additional Notes
Location North Vancouver
Working with usAt Capilano University, students are our focus. Employees play an essential role in creating an exceptional learning experience for students and a thriving campus community. Together, we are a high-performing team of individuals who make Capilano University one of the leading teaching universities in British Columbia and one of BC\'s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly and dynamic work environment.Do you share our purpose and passion?As a member of the Financial Services team, you will be instrumental in helping develop a solid financial framework for the organization to ensure accountability and stewardship of resources in transforming the department to be a strategic partner that supports the organization in informed decision-making and effective allocation of financial resources. You will be working collaboratively with our internal and external customers to ensure timely and accurate entry of invoices while also providing responses and documentation for their queries. We are looking for someone to continue to build our customer focused services with timely and accurate entry of accounts payable transactions into the University\'s accounting system while providing prompt and courteous responses and exceptional experiences for our employees, students, internal, and external customers. You will work with a team of talented colleagues, an engaged community, and an impactful executive team.Do you share our purpose and passion?
What you\'ll doPrepares invoices for payment by performing duties such as:

• matching invoices to purchase orders and related documents, following up with source departments and/or vendors to gather missing documentation.
• ensuring payments follow university policies and procedures; resolving routine transactions which are not in compliance and escalating to supervisor or manager when required.
• ensuring appropriate approval for all invoices and expense claims as established by signing authority guidelines; circulating to the appropriate signing authority for approval as required.
• checking accuracy of extensions on invoices, cheque requests and expense claims.

- Identifies invoice and purchase order discrepancies; traces reasons for discrepancies such as price changes, substitutions, and back orders.
- Assembles invoices into batches, keys data into computerized system and balances to the control reports.
- Processes weekly cheque runs and prepares documentation for approval and release of payments.
- Maintains the integrity of the vendor master file by ensuring naming and coding conventions are adhered to; updates vendor information such as address and banking information ensuring the legitimacy of update requests as set out in policies and procedures.
- Ensures timely and accurate response to queries from suppliers and staff regarding payment of invoices and expense claims.
What you\'ll bring

• Completion of a two-year diploma with a concentration in accounting or the third level of CPA program.

• Two years of directly related job experience.

For more informationFor more information, please see the complete .
BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a to see what it is like to work at Capilano University.Still not convinced?Posting Detail InformationDays and Hours of WorkOur standard work week is Monday to Friday, 8:30am - 4:00pm. This position may include working evenings and weekends based on departmental needs.
Bridge Period (if applicable)
Pay Group 18
Salary$55,872 annually based on 35 hours per week (with increments up to $62,820)
Union MoveUP
Job Open Date 04/19/2024
Job Close Date 04/26/2024
Open Until Filled No
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Have you completed a two-year diploma with a concentration in accounting or the third level of CPA program?

• Yes
• No
• * Do you have two years of directly related work experience?

• Yes
• No

Applicant DocumentsRequired Documents * Resume

• Cover Letter

Optional Documents * Transcripts

• Letter of Recommendation
• Proof of Education

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