Job Description

About Us:

At Dean-Lane Contractors, we know that great work starts with a great team. For nearly 27 years, we've delivered high-quality plumbing, sheet metal, and fabrication services with a focus on innovation, efficiency, and craftsmanship. From apprentices to field staff to office professionals, every team member plays a role in delivering projects on time, on budget, and built to last. We invest in technology, training, and people--because we believe in building better, together. Join Dean-Lane Contractors and be part of a team that sets the standard in mechanical construction.

Job Summary:

Dean-Lane Contractors is looking for a Service and AP Administrator to join our team!

Job Responsibilities:

The duties will include, but are not limited to:

Accounts Payable and Data Entry: Process and code AP invoices, approve batches, and ensure accurate entry into financial systems. Timekeeping and Payroll Support: Collect and review service timesheets, update technician calendars with absences, adjust entries as needed, and process field time labour for payroll. Billing and Invoicing: Prepare, review, and issue service and preventive maintenance invoices; attach supporting documents, send invoices to customers, and track payments. Service Job and Contract Administration: Open service jobs in Jonas, assist with contract setup, ensure billing information and estimates are entered, and manage field time setup. Customer Communication and Collections: Send monthly statements, follow up on outstanding payments, and maintain positive customer relationships. Administrative and Compliance Support: Manage service tech setup in Jonas eMobile, track vehicle mileage, fuel and refrigerant usage.

Requirements:

2+ years of accounting related experience. Strong knowledge of payroll and billing processes. Proficient in Jonas is preferred. Excellent attention to detail and data entry skills. Strong organizational and time management skills. Ability to handle confidential information with discretion. Experience working in a service department is considered an asset. Comfortable working with internal teams and external clients.

Schedule:

Monday to Friday 7:30 - 4:00
Dean-Lane is committed to meeting the accessibility needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC). Should you require accommodations during the recruitment and selection process, please let us know. Dean-Lane is an equal opportunity employer. We thank all candidates for the intertest, however only those selected for an interview will be contacted.

Job Type: Full-time

Expected hours: 40 per week

Ability to commute/relocate:

Kitchener, ON N2R 1H5: reliably commute or plan to relocate before starting work (required)
Application question(s):

What are your salary expectations?
Experience:

Accounting: 1 year (required)
Work Location: In person