Job Description

Reports to: Senior Manager, Procurement

Location: Toronto - Hybrid Work environment (remote + downtown core)

Position Summary: The Sourcing Specialist reports to the Sr. Manager of Sourcing and is accountable for procurement decisions for High Risk and High Spend categories. Main responsibilities involve a wide variety of duties including, but not limited to; the management of end-to-end competitive events or RF(x)s such as formal request for information, request for tenders, request for proposals, request for quotations and leading negotiations on a Canada-wide scale

Responsibilities:

Support for internal and external stakeholders

• Management and execution of the end to end Sourcing Process from development of the opportunity strategy, through to final negotiation and issuance of contracts.
• Negotiating best cost/value and terms for CAPREIT with suppliers across Canada.Facilitation of processes, guiding stakeholders effectively through evaluation of bid submissions and developing best in class negotiation strategies.
• Build and perform financial / technical RF(x) requirements and perform evaluations on eventual RF(x) submissions
• Analyze - industry trends, suppliers market dynamics at regional and national level recommend best suppliers based on findings.
• Conduct - market research programs related to assigned categories, as well as creating cost estimates and forecasts.
• Identify - strategic partners, build sourcing strategies, lead complex and critical negotiations and deliver improved products and lower costs to the business.
• Compliance - monitor & manage risk and compliance with procurement policies and processes.
• Ongoing learning - stay abreast of key supply market trends, supplier economics, and best practices in sourcing and contract management and innovation.
• Participates in regular cadences with stakeholders to review reports, analytics, identification of sourcing opportunities to drive max value for the organization etc.
• Display a Passion for the success of the procurement operating model
• Liaise with internal and external stakeholders within the various stages of the sourcing process, including:

• Evaluation on Proposals/Bids with analysis
• Acquiring approvals
• Initiative updates

• Managing the supplier selection strategy (RFI, RFP, RFQ and RFT) for a specific commodity under defined timelines while ensuring quantifiable results/savings.

• Categories currently envisioned may include but are not limited to:

• Capital Project initiatives

• Building Structural - Balcony, Bricks, Asphalt Paving, etc.
• Energy Management, Elevators, Life & Safety
• Renovations
• Equipment
• Other High Rise Residential Capital & Maintenance categories
• Manufactured Housing Communities
• Operational Initiatives

• Repair & Maintenance
• Facilities Management
• Property Improvement Contracts

• Recommend project strategies and scope specifications for assigned categories
• Works closely with Sr.Manager, Procurement to ensure all projects are in adherence to the Procurement policy and playbook and timelines adhered to per plans
• Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon
• Proactively identify opportunities for leveraging spend across multiple Regions
• Responsible for reporting on all noncompliance (internal and external) procurement related issues
• Regularly meet external partners
• Address vendor inquiries throughout the Sourcing lifecycle
• Has the ability for Contract drafting and negotiating with Supply and service agreements as well as construction related contracts. Where required, work with Legal to finalize agreements.

• Other Procurement related projects assigned by Sr. Manager, Procurement & Director of Sourcing
• Focus on managing and meeting sometimes conflicting objectives and priorities
• Commitment to continuous improvement and providing superior customer service
• Exercises judgment to identify, diagnose, and solve problems.
• Works independently on a range of complex tasks, which may include unique situations such as Strategic inter-departmental initiatives.

• College diploma or University degree in accounting, business, supply chain or a related field Five or more years of related procurement experience
• Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset
• Strong analytical and problem solving skills
• Excellent communication skills both written and verbal
• Strong abilities and experience in Negotiations
• Ability to work under tight deadlines, multitask, and prioritizing for greatest impact
• Must have strong working knowledge of Microsoft suite of tools including Excel, Powerpoint
• Experience with SAP, Ariba or a similar Source to Pay platforms is considered an asset.
• Experience in Facility Management, real estate, construction categories is considered an strong asset.
• Open minded, fast learner and a strong work ethic is crucial