Job Description

About GWL Realty AdvisorsGWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.
The BC Suburban Group, located in Burnaby, BC, is looking for a Senior Property Administrator, Accounting to drive a number of accounting functions. The Senior Property Administrator is to report to the Property Manager, and will be working in an office with a group of Property Managers, Building Operations staff, Property Administrators, Accounting, and Property Administrators, Operations.Seventy-five percent of this position is responsible for the day-to-day payables, receivables, including accounts receivable collection, related reporting, budgeting assistance and Yardi lease administration functions. The Senior Property Administrator is a \xe2\x80\x9chands on\xe2\x80\x9d, non-management position working closely with the regional finance teams, property management teams and tenant and service provider clients.RESPONSIBILITIES

• Within the limits of applicable policies, procedures and established plans the Property Administrator has the responsibility and authority to make decisions and take action as follows:
• Ensure that GWLRA core values are observed and practiced.
• Develop and maintain an excellent rapport level with tenants, vendors and GWLRA staff.
• Ensure that all information seen and dealt with in the course of business is kept confidential.
• Must develop and maintain a positive and professional working attitude.
• Overall goal is to ensure standard accounting practices are observed and that all work performed is accurate and performed efficiently.
• Informal lead for the Property Administrator, Accounting.
• Assist with training others, as required.

Accounts Payable

• Coding corporate and property management invoices using the coding conventions set out by each department:

• Attention to chart of accounts and annual budget.
• Full completion of coding blocks, including description field.
• Confirm holdback amounts and amounts paid to date from vendor invoices to the accounting information system.

• Invoice control:

• Match all purchase orders to invoices.
• Ensure proper approval on all invoices.
• Ensure all data related to payable is accurate.

• Vendor queries:

• Attend to vendor queries in a timely and courteous manner.

Accounts Receivable

• Receivables Processing:

• Process receivables through cheque deposits.
• Post direct deposit and wire transfer transactions.
• Initiate the process for charge backs and forward invoices once produced.

• Depositing cheques:

• Credit the appropriate project and lease in Yardi.
• Apply payments to the correct charges.
• Deliver cheque deposits to the designated bank, if necessary.

• Open Item Applications:

• Review receivables sub-ledger for unapplied items, and application thereof on a daily basis.
• Initiate write-off of all sundry receivables (over $2) with PM approval, as required.

• Arrears Collection:

• Contact all tenants in arrears on an as required basis.
• Send out statements on the 5th day of the month.
• Review A/R with Property Managers by the 10th of each month, along with a follow up meeting no later than the 27th of each month.
• Draft legal notices for amounts past due.
• Annual Rent Notices and Common Area and Property Tax Reconciliations to tenants.

• Forward annual rent notices to all tenants in a timely manner.
• Forward Common Area and Property Tax Reconciliations to Tenants as they are completed and available.
• Assist in answering tenant questions regarding reconciliations should they arise.

Reporting

• Generate reports as required and requested.
• Assist with other Property Management reporting as necessary.

Budgets

• Assist with the preparation of the budgeted sundry revenue, and operating expenses for the preparation of the budget package.
• Assist with operating expenses input

QUALIFICATIONS

• 5+ years of Accounts Payable and Accounts Receivable experience
• Post-secondary education in Accounting or Business Administration is an asset.
• Enrolment in a professional accounting program (i.e. CPA) is an asset.
• Must be computer literate in Microsoft Word and Excel, have a high degree of accuracy, pay great attention to detail and be able to work under tight deadlines.
• Experience with Yardi 7S is an asset.
• A positive attitude with exceptional interpersonal skills and written, verbal communication skills.
• Must be able to work in a team environment, as well as independently.
• Excellent customer service skills with the ability to meet the needs of clients.
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within a time gram.
• Self motivated, professional and flexible.
• Able to lead and train other team members.

What We Offer

• 3 Weeks of Vacation per year
• 3 Paid Personal Days per year
• Up to $2,000 annual Education Allowance
• Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs

\'What we Offer\' section only applies to full-time permanent employees.Our BusinessLearn more about our and businesses, , and at GWLRA.Our Commitment to DiversityGWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.GWLRA uses a third-party platform, the applicant manager (TAM), to manage our recruitment process. . If you choose to apply for a job with us, or subscribe to be notified of new jobs, your personal information will also be collected by GWLRA and will be handled in accordance with our Privacy Policy ( ).CIGWL utilise la plateforme d\xe2\x80\x99un tiers, soit un syst\xc3\xa8me de gestion des candidatures (pour l\xe2\x80\x99acquisition de talents), afin de g\xc3\xa9rer son processus de recrutement. . Si vous choisissez de postuler \xc3\xa0 un poste chez nous ou de recevoir nos offres d\xe2\x80\x99emploi, vos renseignements personnels seront aussi recueillis par CIGWL et utilis\xc3\xa9s conform\xc3\xa9ment \xc3\xa0 notre Politique de protection des renseignements personnels ( ).This is a full time position

GWL Realty Advisors