Job Description

Senior Procurement Representative

Mississauga, ON, Canada \xe2\x97\x8f Virtual Req #1024

Thursday, February 8, 2024

Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of 400 Canadians with a vision for the world: Life in all its fullness for every child.

You will experience Christian faith in action helping to make real and lasting change in the lives of the world\xe2\x80\x99s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good:

For Children. For Change. For Life.

Position: Senior Procurement Representative

Reports to: Manager, Strategic Sourcing and Logistics

Position Term: Full Time Permanent

Primary Location: Mississauga, Ontario, Canada
Workplace Type: Remote (Within Canada)

Job Purpose:

The Senior Procurement Representative leads and conducts procurement activities, provides advanced procurement expertise in the execution of the procurement cycle for the acquisition of goods and services on behalf of World Vision Canada (\xe2\x80\x9cWVC\xe2\x80\x9d). Ensures activities are conducted in accordance with all relevant WVC policies and procedures.

The Senior Procurement Representative has the competency to lead deftly and successfully the most sophisticated, strategic and precarious of WVC procurement requirements with minimal supervision.

Responsibilities:

Lead and execute procurement activities such as:

• Develop, prepare and coordinate the issuance Request for Information, Quotations, Proposal (collectively \xe2\x80\x9cRFx\xe2\x80\x99s\xe2\x80\x9d) packages as applicable solicitation documents including reviewing requirements and scopes of work and/or specifications to ensure they are properly articulated and expressed to facilitate understanding (nature, quality, quantities, timing, features and other attributes as may be applicable)
• Engage specialist (Legal, Finance, Risk, and other stakeholders) support as required.
• Act as focal point of contact for suppliers during the solicitation process.
• Identify and develop suitable and \xe2\x80\x9cscrutiny proof\xe2\x80\x9d evaluation criteria and methodologies.
• Oversee, lead, and coordinate commercial, technical, and risk evaluations and associated teams to ensure procurement process fairness, integrity and mitigate risk. Finalize evaluations and prepare business case to support supplier selection.
• Work in collaboration with relevant stakeholders to identify, develop negotiation plans and strategies targeting maximizing value, mitigating risk and increase opportunity for successful contractual relationship for World Vision Canada.
• Negotiate contract terms, conditions and ensure that finalized contracting documents fully define, accurately reflect, and are sufficiently robust such as scope, commercial, legal, financial, risk management, etc., the business arrangements under which the contracted goods or services are to be provided.
• Maintain procurement activity and documentation audit trails/records of decisions and file as required to ensure consistency and comprehensiveness of relevant documentation.
• Prepare all contract award support documentation and contracts for approval. Notify and de-brief unsuccessful suppliers as required.
• Where competitive sourcing is not used, identify and seek proper justification before proceeding with other activities.
• Establishes, interacts, and maintains a positive, collaborative mutually beneficial \xe2\x80\x9cvalue-add\xe2\x80\x9d relationship with BUs in the capacity as a \xe2\x80\x9ctrusted procurement advisor\xe2\x80\x9d with a view to acquiring in-depth BU knowledge insights to enable proactive and expedited and apt handling of procurement needs. Leverage complementary commodity specific procurement experience and knowledge.
• Lead formal business reviews to provide insights as supplier performance to identify trends, issues and continuous improvement opportunities and action any associated action items as applicable.
• Conduct supplier audits, trouble-shoot and resolve contractual related matters. Implement contractual changes requested in accordance with World Vision Canada policies.
• Drive the creation of standardized ad-hoc reports for stakeholders. Regularly contribute to mechanisms that facilitate procurement analytics, and business planning, via established communication channels and protocols.
• Actively contribute to the identification, development, maintenance and evolution of procurement methodologies and any other mechanisms.
• Address other procurement matters as assigned including yet not limited to, amendments of all forms, contract and financial disputes, and new supplier engagements.

Qualifications:

• 5+ years of the entire procurement cycle experience (from concept through to post contract award management) of complex goods and services.

• College or university degree or equivalent procurement experience.
• Procurement/supply chain accreditation.
• In-depth knowledge and use of contemporary procurement practices, processes and methodologies for the acquisition of goods and services. Experience in the acquisition of Marketing and/or IT services will be an asset.
• Strong communication and Project management skills.
• Superior negotiating capabilities to competently develop and finalize complex business arrangements including the authoring of detailed long-form written contracts designed to maximize value while mitigating risk.
• Knowledge and experience in the use of contemporary procurement management platforms/systems and tools (ERP or like).
• Experience in detailed procurement client/BU centric initiative planning and over-arching procurement support strategies including post contract award contract management.
• Ability to multi-task and tenacity to aptly deal with often conflicting objectives and evolving priorities.
• Solid understanding and experience to successfully support, trouble-shoot and manage traditional procurement issues encountered by procurement team representatives.
• Solid MS Office skills, especially Excel, Word, PowerPoint & Outlook.

Why Consider Us?

• World Vision Canada has consistently been awarded Canada and GTA top employer awards.
• We are Canada\xe2\x80\x99s largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.
• We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account.
• We match pension contributions up to 6% and provide a top-up for pregnancy & parental leaves.
• We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.
• We provide up to six weeks\xe2\x80\x99 vacation, plus paid sick days, personal days & wellness days.
• We offer a family-friendly, caring, and flexible work environment.

#LI-Remote

We bring life-saving support in times of disaster. We help poor communities to take charge of their futures. We provide small loans and training that boost family livelihoods. We work with policy makers to change the way the world is run. Our Christian faith teaches us that every child, regardless of gender, faith or race, is a precious gift to the entire world - and that their wellbeing concerns us all. We shall never rest while children suffer in situations that can be changed.

Our Core Values: We are committed to the Poor. We are Christian. We are Stewards. We value People. We are Partners. We are Responsive.

Qualified candidates must be able to demonstrate a commitment to the core values and mission of the World Vision partnership.

World Vision Canada takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.

World Vision Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Thank you for your interest; however only those applicants selected for an interview will be contacted.

Other details

• Job Family Supply Chain
• Job Function Individual Contributor
• Pay Type Salary
• Employment Indicator Fully Remote

• Mississauga, ON, Canada
• Virtual

World Vision International