Job Description

Posting Template

Posting Template

Position Title Senior Procurement Specialist
Required Qualifications

• SCMP or relevant professional designation
• Degree/Certification in Business Administration or relevant field
• 5 years demonstrated experience in the following:

• Public sector procurement experience working within a Canadian public sector organization
• Drafting RFx procurement instruments
• Creating requirements for a procurement (bids&tenders or equivalent)
• Evaluating vendors quotes and/or proposals
• Advertising public bidding opportunities on Alberta Purchasing Connection (APC)
• Understanding of the applicable trade agreements that apply to the procurement of goods within the MASH sector (or other public sector body)

• Supervision experience and ability to manage a budget.
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic environment
• Ability to work within deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking skills and a high degree of accuracy and attention to detail.
• Maintains a high level of diplomacy, political sensitivity, ethics, integrity, and discretion.

An equivalent combination of education, experience, and knowledge acceptable by the College may also be considered.
Preferred Qualifications
Department Procurement


is an equal opportunity employer looking for motivated and diverse individuals to join our College community and support our quest to educate to change lives. We offer meaningful development opportunities for our staff and a supportive balanced working environment. We are a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College is a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we. That is why we are committed to hiring great people from a variety of backgrounds because it makes our employee community stronger.

Keyano College is currently seeking a Senior Procurement Specialist. Reporting to the Associate Director, Procurement, this position will comply with all Keyano College procurement policies and procedures while adhering to relevant trade agreements, and all required legislation. The Senior Procurement Specialist leads procurement activities with respect to department relationship development and sourcing strategies and hold the authority to release purchase orders within defined parameters. This position is responsible for leading all public tendering and providing the acceptance of awards to the Executive Committee. The Senior Procurement Specialist acts as an advisor to Keyano College employees regarding tendering law, relevant trade agreements and post-secondary acts as well as any other legislative requirement.

What your expertise will be needed for:

Supervision

• Manages the budget for Shipping & Receiving
• Provides direct supervision, leadership and direction of the daily functions of the Shipping & Receiving Clerk and temporary staff.
• Develops, administers, and maintains applicable policies, procedures, and standard operating procedures for the Shipping and Receiving Department.
• Perform yearly reviews as well as discipline decisions (if necessary)

Procurement Management

• Lead procurement activities with respect to department relationship development and sourcing strategies
• Provide training to College employees on the relevant ERP system.
• Monitor and review all incoming requisitions for compliance with internal policies and trade agreement legislation.
• Provides instructions to College employees (who will be responsible to source their own quotes) to ensure compliance with all legislation, policies, and procedures.
• Release purchase orders within defined parameters
• Reconciliation of purchase orders, working collaboratively with the Finance Department
• Manage asset tagging and disposals.
• Maintain consistent and effective attention to detail and a high degree of accuracy; understanding the legal ramifications of purchasing decisions.
• Works collaboratively with all areas within the Procurement Department, actively listening and offering relevant guidance.

Public Tender Management

• Lead and maintain all public tendering and recommend the acceptance of awards to Executive Committee
• Lead cross-functional teams through public sourcing.
• Evaluates risk, ensure compliance, and determine steps to ensure the College will not be at risk.
• Solicitation document preparation

• Develop a strategy for procurement preparation based upon project goals and criteria.
• Refine identified business and technical requirements.
• Preparation of formal documentation and draft reviews
• Proof and edit documents to ensure consistency, completeness, and accuracy.
• Evaluations and Debriefing

• Chose selection methodologies, evaluation criteria and schedules.
• Final award and acceptance recommendation
• Conduct open and fair procurement that complies with trade agreements, legislation, and internal polices/procedures.
• Responsible for forecasting, planning, reporting, and communicating on supply chain activities.
• Ensuring compliance with all relevant trade agreement legislation
• Share technical expertise and knowledge with other department staff to encourage information sharing and internal learning opportunities

Compliance Management

• Advise Keyano College employees regarding tendering law, relevant trade agreements and post-secondary acts and any other legislative requirement.
• Maintains a thorough knowledge of relevant legislation, regulations and bylaws governing procurement and ensures compliance by all College departments.
• Provides advice and decision-making regarding trade agreement legislation and the processes the College must follow.
• Completes annual legislative compliance reviews
• Work collaboratively with, and seeks expertise of, other Procurement Departments areas; contracts, leasing and compliance.

What we offer\xe2\x80\xa6

• You get an opportunity to be yourself and feel accepted.
• We offer an attractive competitive compensation based on your experience.
• Employer paid comprehensive health and dental benefits, including a health spending account.
• Generous defined benefit pension plan though LAPP (#7 in top 100 pension funds in Canada) that starts on day 1 of your employment. Keyano College matches your contribution plus 1% so you get to enjoy schedule free life a few years earlier.
• Not only do we get the breathtaking views and immediate access to nature where we work, live and play but we get paid extra too - this position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month.

• This allowance is reviewed annually and is subject to budget approval, however the nature around us isn\'t going anywhere.
• Professional training and development is provided for all employees and eligibility is renewed annually.
• Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years (yes, that is an extra week off you do not need to use your vacation time to cover).
• Life insurance is 2.5 times your annual salary, although we hope your family would never need to access it, we want to ensure we can support your loved ones in times of need.
• Paid sick days for any time you may not feel your best and need some rest.

Oh and that is not all - we offer various perks and discounts to our employees:

• Employee Service and Academic Achievement recognition
• Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well known gym and recreational facility).
• Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
• Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
• Various other perks and discounts for insurance, hotels, car rentals, stores etc.

Advertised Salary $82,564.41 per annum and includes an attractive health and benefits package. This position qualifies for the Northern Living Allowance of $1,040.00 per month. This allowance is reviewed annually and is subject to budget approval.

Posting Form

Posting Details

Number of Vacancies 1
Desired Start Date
Position End Date (if temporary)
Open Date 10/27/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Keyano College encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Are you legally entitled to work in Canada (i.e. you are a citizen, permanent resident, or hold a valid work permit)?

• Yes
• No
• * Which of the following selections applies to your eligibility to work in Canada.

• Canadian Citizen
• Permanent Resident
• Valid Work Permit
• * How did you find out about this posting?

(Open Ended Question) * * Do you have experience working in the post-secondary sector?

(Open Ended Question) * * How many years of experience do you have in this type of position?

• 0-2
• 2-4
• 4-6
• 6+
• * Are you currently living in Fort McMurray?

(Open Ended Question) * * There is a requirement for the successful candidate to work on the College campus, if you don\'t live in Fort McMurray, AB, are you willing to relocate?

• Yes
• No

Documents Needed to Apply

Required Documents * Cover Letter/Letter of Application

• Resume

Optional Documents

Keyano College