Job Description

Posting Template

Posting Template

Position Title Senior Payroll, Benefits and Pension Administrator
Required Qualifications

Your accomplishments and dazzling proficiencies:

• Bachelors University degree in related discipline
• Minimum of 5 years direct payroll, benefits and pension management experience.
• Payroll Compliance Practitioner (PCP) designation required; Payroll Leadership Professional (PLP) designation or in progress is considered an asset.
• Public sector experience (government, secondary or post secondary education sector or municipal sector) preferred but not mandatory
• Ability to meet position related deadlines which may require working extra hours.
• Accuracy with attention to detail.
• Flexibility and knowledge to handle all payroll, benefit & pension aspects.
• Knowledge of payroll, benefit, pension and accommodation requirements and legislation (accounting, provincial, federal).
• Demonstrate tactful communication skills and confidentiality in dealing with employee issues.
• Proficiency with preparing journal entries and reconciliation of all payroll & benefits accounts.
• Knowledge and experience with the Local Authorities Pension Plan (LAPP) is desired.
• Experience in a municipal or local government environment is an asset.
• Intermediate Excel skills and basic software reporting skills.
• Demonstrate knowledge and experience of basic computer functions (emails, MS Office Suite) as well as basic keyboarding skills.
• Must have strong human resource systems experience; prior experience with AVANTI considered a great asset.

Preferred Qualifications
Department Payroll


If you\'re a diligent Payroll professional looking to expand and build your experience, then look no further! This position is perfect for a detail oriented and committed individual who exhibits strong communication, time management skills and an excellent understanding of payroll principles.

is an equal opportunity employer looking for motivated and diverse individuals to join our College community and support our quest to educate to change lives. We offer meaningful development opportunities for our staff and a supportive balanced working environment. We are a comprehensive post-secondary educational institution located in Fort McMurray, nested in the Regional Municipality of Wood Buffalo on traditional Treaty 8 territory. Stretching from north-central Alberta to the borders of Saskatchewan and the Northwest Territories, Wood Buffalo is one of the largest municipalities in Canada. Keyano College is a strategic community partner that meets both the training and talent upgrading needs of industry, as well as the personal enrichment and cultural needs of the Wood Buffalo community. We take pride in offering a safe work and study environment that embraces Equity, Diversity, Inclusion and Belonging. Our students and customers come from all walks of life and so do we.

What does a \xe2\x80\x9cSenior Payroll, Benefits & Pension Administrator\xe2\x80\x9d look like?

The Senior Payroll, Benefits & Pension Administrator will work in tandem with an incumbent Payroll & Benefits Administrator as part of the Payroll & Benefits team. The team is responsible for the complete processing of assigned hourly and salaried payrolls using Avanti payroll management software. This position will process the Local Authorities Pension Plan (LAPP), Workers Compensation Board (WCB) payments and reconciliations, and all other employee benefits (extended health, dental, ADD, travel insurance, life insurance etc). In addition to payroll administration, the Senior Payroll, Benefits and Pension Administrator is responsible for compiling information for monthly reconciliations, annual reporting and audit support.

Note: this is not a remote or hybrid work opportunity, you will be required to work on campus and relocate to Fort McMurray, AB.

What your expertise will be needed for:

Core Accountabilities:

• Ensure compliance with all federal, provincial, and other applicable legislation and communication of changes to management as required.
• Ensure compliance with union and association agreements as well as college policy for all payments made.
• Along with Payroll and Benefits Administrator, responsible for the collection, calculation and entering of data and ensuring timely, accurate, and compliant pay runs.
• Update payroll records, review, and approve changes to the system.
• Balance the payroll accounts and resolve any discrepancies.
• Prepare and deliver relevant reports to leader, auditors and Finance.
• Responsible for reports and related remittances covering payroll, benefits, government programs, carriers, and year-end, including accruals, ROEs, and T4\'s.
• Process payroll and related pay adjustments via Avanti Payroll System
• Ensure up-to-date compliance with Revenue Canada, Employment Standards, and other applicable legislation, regulations, policies, and collective agreements.
• Produce custom and system-generated reports as required.
• Be/become a subject matter expert regarding the Avanti application, answer employee questions, and advise employees of any issues and changes.
• Process new hires, terminations, and all other personnel changes and prepare employee letters as required.
• Work cooperatively to respond to all payroll, pension (LAPP), benefits, and WCB inquiries in a timely and professional manner.
• Maintain employee confidentiality by keeping all information and payroll files confidential.

Group Benefit Plan

• Review, evaluate, negotiate, and implement new benefits providers/programs as required.
• Work with benefit providers regarding renewals.
• Reconcile benefit payments made to each of our providers and work with the Finance counterpart to ensure the GL accounts are reconciled monthly
• Ensure benefit payment collection from employees on leave or manage befit coverage as per College policy or procedures
• Process new hires, changes and terminations to benefits as required.
• Prepare claims for life insurance payments and liaison with the beneficiaries regarding their rights and responsibilities.
• Provide information to Health Services Manager related to administering the long-term disability program

Local Authorities Pension Plan

• Manage enrollment, changes, and termination of eligibility based on policy and legislation requirements.
• Organize employee information sessions as well as provide literature and education on the Local Authorities Pension Plan (LAPP).
• Provide advice and information to employees regarding retirement, membership, and optional service buy backs.
• Reconcile payments and deductions on a monthly and annual basis.
• Oversee the triennial audit of the pension administration.
• Ensure Pension Adjustments are calculated accurately and applied to employee tax documents.

What we offer\xe2\x80\xa6

• You get an opportunity to be yourself and feel accepted - our People & Culture team is so diverse we can make a poster about it, but graphic design is not our strength, so you will have to meet us to see for yourself.
• We offer an attractive competitive compensation based on your experience.
• Employer paid comprehensive health and dental benefits, including a health spending account.
• Not only do we get the breathtaking views and immediate access to nature where we work, live and play but we get paid extra too - this position qualifies for additional payment of the Northern Living Allowance of $1,040.00 per month.

• This allowance is reviewed annually and is subject to budget approval, however the nature around us isn\'t going anywhere.
• Professional training and development is provided for all employees and eligibility is renewed annually.
• Generous vacation entitlement and the bonus of paid holidays between Christmas and New Years (yes, that is an extra week off you do not need to use your vacation time to cover).
• Life insurance is 2.5 times your annual salary, although we hope your family would never need to access it, we want to ensure we can support your loved ones in times of need.
• Paid sick days for any time you may not feel your best and need some rest.

Oh and that is not all - we offer various perks and discounts to our employees:

• Relocation Agreement for those who have to relocate
• Employee Service and Academic Achievement recognition
• Greatly discounted employee membership to the Syncrude Sports and Wellness Centre (our well known gym and recreational facility).
• Tuition waiver for all employees and dependents to take courses at Keyano College to support your thirst for learning.
• Employee Discounts for the Keyano Theatre and the Keynotes Bookstore.
• Various other perks and discounts for insurance, hotels, car rentals, stores etc.

Advertised Salary Compensation is competitive and includes a comprehensive health and benefits package. This position qualifies for the Northern Living Allowance of $1,040.00 per month. This allowance is reviewed annually and is subject to budget approval.

Posting Form

Posting Details

Number of Vacancies 1
Desired Start Date ASAP
Position End Date (if temporary)
Open Date 01/12/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicant

Note: This is an in-office position located in Fort McMurray, AB hybrid or fully remote work is not available for this role).

Keyano College encourages everyone coming to our campuses to be fully vaccinated and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Are you legally entitled to work in Canada (i.e. you are a citizen, permanent resident, or hold a valid work permit)?

• Yes
• No
• * If you answered in the affirmative and are legally entitled to work in Canada, please choose one of the following that is applicable to your employment status.

• Canadian Citizen
• Permanent Resident
• Valid Work Permit
• Not applicable
• * What draws you to apply for a job in a post-secondary educational institution?

(Open Ended Question) * * Do you have a minimum of 5 years direct payroll, benefits and pension management experience.

• Yes
• No
• * Are you currently living in Fort McMurray?

(Open Ended Question) * * There is a requirement for the successful candidate to work on the College campus, if you don\'t live in Fort McMurray, AB, are you willing to relocate?

• Yes
• No

Documents Needed to Apply

Required Documents * Resume

• Cover Letter/Letter of Application

Optional Documents * Other Document

Keyano College