Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): 60

Job Family: Financial Planning and Reporting

# of Open Positions: 1

Faculty/Service - Department: Chief of Staff

Campus: Main Campus

Union Affiliation: N/A

Date Posted: November 13, 2023

Closing Date: November 24, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NC8 - 35 hrs

Salary Range: $86,007.00 - $104,700.00

Position Purpose
Provides expert advice and guidance to management and other members of the faculty or service in relation to financial management. Contributes to short-, medium- and long-term decision-making processes by providing support and recommendations for financial analyses, budgeting, reporting and forecasts.

Typical Accountabilities

• Resource Planning: Plans, coordinates and conducts complex financial studies and analyses to make useful recommendations to management for identifying objectives, planning for the short, medium and long term, setting budget priorities and devising financial strategies for faculty or service budgets, including for special programs and projects.
• Reporting and Financial Tool Design: Creates complex financial reports and helps design analytical tools such as dashboards, performance and quality control indicators, and costing models to support decision making and ensure the faculty or service\xe2\x80\x99s financial resources are managed in a consistent and efficient manner.
• Expert Consulting: Provides expert advice to members of the faculty or service in relation to financial and accounting operations, as well as associated policies and procedures so as to ensure that financial activities are compliant, consistent and comprehensive.
• Financial Management: Plans and coordinates the budgeting process, and analyzes and corrects forecasts. Ensures that funds are available and recommends appropriate measures for members of the faculty or service. As the main approving officer, oversees financial operations related to the management of the faculty or service\xe2\x80\x99s allocated funds, ensuring that the faculty or service complies with financial policies, administrative procedures and guidelines of the University and funding agencies so that it performs well on audits.

Knowledge, Experience and Skills

• University degree in accounting, finance or business administration, or an equivalent combination of education and work experience
• Minimum seven years of demonstrated experience in a similar role
• Professional accounting accreditation an asset
• Knowledge of business administration processes and practices, including financial planning and budgeting
• Knowledge of financial planning principles, policies, procedures and practices
• Thorough knowledge of the administrative structure and governance of a large organization, preferably in a university setting
• Supervisory experience an asset
• Project management experience
• Autonomy and discretion
• Critical and analytical thinking
• Knowledge and experience using computer systems and software such as Windows, financial systems, spreadsheets, databases, the internet and email
• Bilingualism \xe2\x80\x93 English and French (spoken and written)

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines

#LI-Hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa