Job Description

Contract Upto 12 months Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you! Our Commercial Management Office is seeking a Senior Contract Administrator for a contract upto 12 months to provide contract planning, management and administration services for large scale, high profile and complex operations, maintenance & services, and construction projects. What will I be doing?

• Prepares, reviews and administers high profile, large scale and complex contracts (e.g. construction, commercial/supplier, operations, consulting contracts) during various stages of the contract management process, including: working with internal project teams to define scope of project work and project specifications, identifying potential project risks and mitigation strategies to ensure risk mitigation and management, value management and cost control, participating in the preparation of scope for potential procurement/RFP documentation, monitoring contracts to ensure contracts are aligned with procurement /contract management strategies and are complying with the terms and conditions set out in the contractual agreements, and working with the Cost Finance Group to obtain payment approval for invoices.
• Reviews, validates and analyses the Division’s requirements, tenders and contract documents and determines/administers sourcing or category strategies to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Reviews contract management documentation to ensure required clauses are included and recommends changes/revisions where omissions/inconsistencies occur.
• Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation as well as providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates politically sensitive issues/matters as well as those without precedent to Management.
• In conjunction with internal business units, develops risk mitigation strategies for large scale, high profile and complex contracts/projects (e.g. developing key indicators to identify when a risk may become a claim) to ensure the compliance of contracts and change orders to minimize corporate liability throughout the lifecycle of the projects.
• Contributes expertise and advice to the design, planning, development and implementation of Operations’ contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes, procedures, requirements, etc., based on the specific/unique needs of individual contracts, while ensuring alignment with corporate and statutory requirements and meeting the needs of internal and external clients/stakeholders.
• Recommends/implements contract administration best practices and lessons learned from internal sources (e.g. internal business units). Monitors contract performance through the tracking of administrative and financial metrics to ensure compliance with contractual agreements.
• Liaises with various internal stakeholders (e.g. internal project teams, Procurement, Legal, Finance etc.) with respect to all aspects of contract administration and risks including claims and dispute resolution.
• Assists in standardizing and updating wording for terms of reference and supplemental conditions by recommending revised/updated language to ensure consistency in application and interpretation.
• Systematically manages contract-related correspondence and documentation and ensures tracking of contract deliverables is proactively managed.
• Advises, mentors and coaches team members and other employees on topics related to the incumbent’s area of expertise but does not guide employees in their day-to day activities .