Job Description

SUMMARY

You'll bring cloud accounting expertise and thoughtful leadership to our growing, fully remote bookkeeping team (8+ bookkeepers). You'll manage the books in Xero/QBO/Dext/Hubdoc for Canadian clients across not-for-profit, trades/service, agencies, e-commerce, tech, and financial services. Start as a contractor with the option to become an employee over time. 100% virtual (no office). Owner based in Burlington, ON. We offer flexibility, autonomy, and growth. You'll have more ownership and impact here than at a larger firm. We don't do tax filings, so there's no brutal tax season--reasonable hours while earning well. Run by a marketing entrepreneur (not a CPA)--modern, flexible, and innovative.

ROLE

This role focuses on delivering accurate, timely bookkeeping services and a great client experience.

Flexible workload: Start from ~10 hours/week and scale up to 35-40 hours as we grow, based on your availability. Core work: Monthly reconciliations, sales tax (HST/GST/PST) management, A/P & A/R, invoicing, bill payments. Payroll: Manage payroll for clients with 2-30 employees. Generally bi-weekly with Monday/Tuesday deadlines. GL ownership: Maintain, monitor, and reconcile GL accounts (cash, bank recs, prepaid expenses, A/R, A/P, accruals, inter-company, POS/system uploads). Proactively identify issues, investigate discrepancies, and resolve them. CRA communications: Respond to info requests, assessments, and installment matters. Tech stack: Xero, QuickBooks Online, Dext, Hubdoc, Plooto, Wagepoint, Financial Cents, Google Workspace, Zoom, Loom. (We only use Xero and QBO for accounting.) Tools & learning: New tools come fast--we adopt the best. You should enjoy learning web-based software quickly. Onboarding support: Our team lead and senior bookkeepers will help onboard you to our systems and clients. Project/reporting work (as needed): Strong Excel/reporting skills are an asset.

YOUR FIRST YEAR

First 3 months: You'll handle bookkeeping for clients managed by a senior bookkeeper to learn our workflows and confirm fit/quality. You'll work closely with senior bookkeepers and our Team Leader to learn clients, systems, and processes. After ramp-up: You'll manage your own client portfolio and report to our Team Leader.

JOB FIT CRITERIA

Experience: 5+ years cloud bookkeeping for Canadian businesses. Firm experience: 2+ years handling monthly deadlines in a bookkeeping or accounting firm (managing multiple clients). Availability: 20+ hours/week, primarily during business hours (9-5 ET or 8-4 MT/PT). Some tasks can be done evenings/weekends, but most client work is daytime. Not compatible with another full-time 9-5 role. Systems expertise: Expert user of Xero, QBO, Dext (QBO Desktop alone is not sufficient). Location & work status: Legally able to work in Canada and physically based in Canada. Communication: Native/near-native English; reliable same-day responsiveness (emails within 2-3 hours on weekdays); able to update client books at least every two days. Certifications: QuickBooks ProAdvisor (required); Xero Advisor (preferred). Set-up: Your own computer (<4yrs old), fast internet, and a professional, quiet space for daytime video calls. Engagement: Contractor to start, with option to become employee (negotiable).

ABOUT OUR FIRM

Back Office Stars is a 6-year-old, cloud-only bookkeeping company led by a marketing entrepreneur. We're flexible, innovative, and well-managed with good clients.

What our virtual bookkeepers appreciate:

Being part of a supportive, collaborative team. Flexibility to balance family, life, and meaningful work. High-quality clients and long-term relationships. Exposure to modern tools and sophisticated businesses. Practical coaching and efficient, up-to-date software.
Clients we serve: Software/tech, e-commerce, agencies, professional services, wealth management, trades, virtual events, real estate, and health clinics (massage/chiro/physio), across Canada. You'll help savvy entrepreneurs keep clean books & systems--giving them peace of mind.

We're flexible, fun, and forward-thinking -- and we're looking for someone who's the same.

Job Types: Full-time, Part-time, Permanent

Pay: $26.00-$30.00 per hour

Expected hours: 15 - 40 per week

Benefits:

Flexible schedule Work from home
Application question(s):

What is your favourite tech productivity app and why is it your favourite? It doesn't have to be business related. DO NOT list accounting software like Xero, QBO, Dext, Hubdoc, Excel or any Microsoft products. Do you have formal bookkeeping education like a college diploma or certificate, university degree, or CPB designation? Yes or No. If yes, please specify.
Experience:

Canadian bookkeeping: 5 years (required) e-commerce bookkeeping (Shopify, Amazon): 2 years (preferred) working under a CPA at an accounting or bookkeeping firm: 2 years (required) Xero: 1 year (required) QuickBooks Online (not Desktop): 5 years (required)
Licence/Certification:

QuickBooks ProAdvisor Certification (required) Xero Advisor Certification (preferred)
Work Location: Remote