Job Description

SUMMARY:

You will bring cloud accounting expertise and leadership to our rapidly growing bookkeeping operations of 8 remote bookkeepers. You will manage the books in Xero/QBO/Dext/Hubdoc for Canadian businesses from e-commerce, not-for-profit, trades/service, marketing agencies & financial services sectors. You'll start as a contractor and become an employee after 6-9 months if you want to. 100% virtual. We don't have an office. The owner is in Burlington, ON. We offer flexibility, autonomy and growth potential. You'll have more breadth of ownership and impact with us than at a larger firm. We don't do tax so we don't have an insane tax season. Get back to working reasonable hours while still earning well. Run by a marketing entrepreneur, not a CPA. Less old school, more flexible & innovative.

Please include your LinkedIn profile link when you apply.

ROLE:

This role focuses on providing bookkeeping services to our clients.

You can tailor your workload to fit your schedule--starting with as few as 10 hours per week, and gradually increasing to 35-40 hours as we grow, based on your availability and preferences..

You will be doing general bookkeeping, including monthly reconciliations, sales tax management, payables & receivables, payroll, invoicing and bill payment.

You'll be responsible for maintaining, monitoring, and reconciling general ledger accounts--including, but not limited to, cash, bank reconciliations, prepaid expenses, accounts receivable and payable, accrued liabilities, inter-company transactions, and point-of-sale (POS) or system uploads.

You'll proactively identify issues or errors, investigate discrepancies, and develop effective resolutions. In addition, you'll handle communications with the CRA regarding information requests, assessments, and installment payments.

You need to be very proficient in Xero, QuickBooks Online, Dext, Hubdoc, Plooto, Wagepoint and Google Suite. We only use Xero and QuickBooks Online for accounting.

We use Financial Cents to plan, manage and track our work. Other tools would be email, Google Chat, Zoom, Loom, Dropbox and Google Workspace.

New tools are coming out regularly, and we will always want to help our clients use the latest and best tools. You need to be comfortable learning new web-based software quickly.

Our most experienced bookkeepers will assist in onboarding you and familiarize you with our systems and clients.

The role may also include a project management component, requiring strong technical skills in reporting, report development, and data analysis--often using Excel.

YOUR FIRST YEAR

For the first three months, you'll do bookkeeping for clients managed by one of the other bookkeepers so you can gain experience doing the work within our systems and so they can confirm your abilities to me. You'll work closely with our most experienced bookkeepers and our Team Leader, learning the role, our clients, our systems and processes. Once we have confirmed your fit with our clients, our work and the team, you'll start directly managing clients, reporting to our Team Leader.

JOB FIT CRITERIA

To be considered a good fit for this role, you need to meet the following criteria:

You have 10 years minimum cloud accounting experience for Canadian businesses. You have at least 4 years experience managing bookkeeping or accounting projects with monthly deadlines in a bookkeeping or accounting firm.

You're available for at least 20 hours per week, primarily during regular business hours (9-5 ET or 8-4MT or PT).

While some tasks can be completed in the evenings or on weekends, the core of the work must be done during the day.

This role isn't compatible with holding another full-time 9-5 job.

You are an expert level user of Xero, QuickBooks Online and Dext. You can legally work in Canada and are physically based in Canada. You speak, read and write English at a native speaker or fully bilingual level. You have your own computer, fast internet and an appropriate, professional office or a quiet room in your home to conduct video conference meetings during the day. You want to work as a contractor to start, with the option to become an employee. (Negotiable) You need to be able to update the client's books at least every two days, and you need to be able to return emails within 2-3 hours on weekdays. You are certified in Xero and QuickBooks Online. Xero and QBO are the only accounting systems we use. Quickbooks Desktop experience is not sufficient.

ABOUT OUR FIRM

Back Office Stars is a 7-year-old cloud-only bookkeeping company led by a marketing entrepreneur, not an accountant. That makes our culture a little different than your typical cloud accounting firm. We don't have the cultural baggage of an old-school desktop accounting firm that's being dragged slowly into the cloud era. We have only ever lived and breathed cloud accounting.

We are flexible and innovative in our approach. We are well-managed, with good clients, and you can expect coaching and support from your manager, Jonathan. Jonathan is a former Procter & Gamble Brand Manager with extensive training and experience managing remote teams.

Our team of virtual bookkeepers tells me they appreciate:

Being part of a team for support and encouragement. The flexibility of the role allows them to take care of their families and still enjoy meaningful work and build their careers. The quality of the clients we attract and the rewarding feeling of building good relationships with them over time. The learning they get from exposure to sophisticated clients using cutting-edge accounting and business management tools. The coaching and support I provide. That we use state-of-the-art software tools that they find efficient and useful.
Our clients are savvy business owners in software, tech, e-commerce, agencies, professional services, wealth management, trade service companies, virtual events, real estate, massage therapy, chiropractic or physiotherapy clinics. They are primarily in Ontario, with some in Manitoba and BC.

Successful entrepreneurs are rarely strong at keeping their books organized. You'll be helping some of Canada's brightest entrepreneurs organize their books & systems so they can manage their business well and keep their staff, customers and the CRA happy. You'll give them the gift of peace of mind.

We do essential work, but we have fun doing it, and our culture is highly collaborative, supportive and light-hearted.

Job Types: Full-time, Part-time, Permanent

Pay: $26.00-$30.00 per hour

Expected hours: 20 - 40 per week

Benefits:

Flexible schedule Work from home
Application question(s):

What is your favourite tech productivity app and why is it your favourite? It doesn't have to be business related. DO NOT list accounting software like Xero, QBO, Dext, Hubdoc, Excel or any Microsoft products. Do you have formal bookkeeping education like a college diploma or certificate, university degree, or CPB designation? Yes or No. If yes, please specify.
Experience:

Canadian bookkeeping: 5 years (required) e-commerce bookkeeping (Shopify, Amazon): 2 years (preferred) working under a CPA at an accounting or bookkeeping firm: 2 years (required) Xero: 1 year (required) QuickBooks Online (not Desktop): 5 years (required)
Licence/Certification:

QuickBooks ProAdvisor Certification (required) Xero Advisor Certification (preferred)
Work Location: Remote

Application deadline: 2025-04-12
Expected start date: 2025-09-22