Job Description

BCIT\xe2\x80\x99s Purchasing Department is seeking a regular, full-time (1.0 FTE ) Senior Buyer. This position executes the procurement process and deliverables in a timely manner and the procurement of material and equipment for various project requirements. Oversees tendering of capital projects and construction services, purchasing of capital equipment, materials and services of a complex nature including consumable supplies and materials, from a variety of industries such as laboratory (health) and scientific equipment, electronic and information technology and hardware; construction/industrial, manufacturing and facilities maintenance.


Duties & Responsibilities

DUTIES AND RESPONSIBILITIES :

• Collaborates with internal stakeholders (including Facilities Management) to identify, pursue and prepare major or long-term purchasing projects across all program and service areas across campus. Provides technical advice and works closely with internal clients to prepare specification requirements and the method of procurement and competitive bid processes as required. Depending on the nature of the purchase or project, may be required to chair and facilitate meetings to ensure all parties understand processes and/or requirements and debriefing communications for successful and unsuccessful bidders.
• Ensures that competitive bid documents (Request for Proposals, Construction Tenders, and Request for Quote etc.) including performance standards, tolerances, warranties and maintenance requirements are accurately documented, processed and filed (where applicable).
• Contacts vendors for competitive proposals; analyzes proposals in terms of best value and conformance, prepares and presents submissions to clients, oversees the selection of product/service (in compliance with Institute guidelines and applicable legislation), and makes recommendations to the Manager and internal stakeholders in the implementation of awarding the contract.
• Negotiates with vendors to ensure all offers arrive at the best overall agreement, pricing, quality of products, and delivery of services to meet operational, financial and scheduling requirements.
• Reviews purchase orders and other related contract documents. This includes ensuring requisitions are accurately processed and contractual commitments are authorized and in compliance with all applicable legislation and Institute policies. May be required to interpret codes, statutes and regulations governing purchasing activities and the awarding of contracts.
• Determines source of supply from defined vendor list and/or researches new supplier sources. May be required to identify alternative options for review and consideration by internal stakeholders.
• Investigates sensitive or unusual issues or complaints regarding vendors and/or products and services. Tries to resolve issues and provides guidance, feedback and assistance to vendors. Interviews vendor representatives regarding product requirements, evaluates vendor performance and ensures that continuous contacts are maintained, all in the interest of developing and supporting supplier relations.
• Determines pricing, availability, and quality. May be required to request samples for evaluation from the vendor.
• Acts as a departmental resource on issues related to taxation.
• Responsible for order placement, follow-up and expediting of purchase orders. This includes: monitoring delivery dates, confirming urgency of orders, contacting vendors, resolving shipping problems and expediting late deliveries to ensure goods are received and delivered within specified timelines and returning, cancelling or replacing goods (when required).
• Problem solves with vendors and/or user department to minimize equipment, material and supply problems that may occur.
• Develops and establishes strong internal working relationships, which includes regular contact with departments and clients to become acquainted with their specific needs; advising them of new products; arranging for samples and demonstrations; and participating in the development of capital budget projections.
• In conjunction with the Manager, oversees and participates in the development and maintenance of departmental processes as they relate to efficiency and effectiveness (for example, automation and on-line web applications), supplier contact lists, and industry best practices.
• In conjunction with the Manager, regularly reviews policies, procedures and training materials to ensure that changes in law, policy, and procedure are properly and effectively communicated to the Purchasing staff.
• Provides technical support, mentoring and training for junior level staff. Delegates tasks to Junior Buyers as required (for example, RTUNES, Bus requests, general office supply orders, Expediting, etc.).
• In the absence of the (Manager and Associate Director), may perform related administrative tasks as required (for example, delegate work, vacation requests, etc.).
• Keeps current with industry developments and trends. This includes, but is not limited to: obtaining new products, updating product catalogues, sourcing new products; electronic developments in on-line procurement; changes in contract and competitive bidding law; legislative changes affecting the purchasing industry, (i.e. USMCA, CFTA, NWPTA); current tax applications related to Canada Revenue Agency regulations, Consumer Taxation regulations; transportation restrictions and regulations.
• Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications

QUALIFICATIONS :

Definition:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent\xe2\x80\x99s existing qualifications.

Education:

• Undergraduate degree (preferably in Business or Economics), and/or a Supply Chain Management Professional (SCMP) designation from the SCMP (Supply Chain Management Association of Canada).

License(s)/Certifications(s):

• SCMP certification must be kept in good standing.

Experience:

• Two years general purchasing experience plus up to four years current relevant experience in a buying or related position. Experience includes ability to read and understand blue prints, technical drawings and specifications. A combination of education and experience may be considered.

Software/Computer Application(s) and Expertise:

• Proficiency with Microsoft Office, Internet, and email. SCT Banner experience preferred.

Communication/Interpersonal Skills:

• Excellent communication, interpersonal, teamwork, leadership, negotiation and problem-solving skills.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

• Must be detail oriented with excellent multi-tasking and organizational skills.
• Ability to conduct studies, evaluate data, make recommendations and decisions.
• Ability to prepare and present written or oral reports, perform arithmetic calculations, use common units of measure, calculate interest, discounts, and shipping charges.
• Ability to provide staff training in the use of applications for purchasing, and recognize responsibility and limits of assigned authority.

Other Skills/Abilities:

• Knowledge of terminology in at least two of the following areas is required: medical, scientific, technical, vocational, construction (site facilities).
• Knowledge of competitive Bidding Laws of Canada, Contract Law and Construction Law and Practices.
• Familiarity and awareness of building codes and related regulations depending on the industry.
• Ability to negotiate, work to tight deadlines and effectively manage changing priorities.
• Ability to exercise a high degree of judgement, tact, diplomacy, and confidentiality.
• Ability to provide direction and guidance to staff in the department.
• Ability to recommend supplier selections, act quickly to improve deliveries and reduce costs, and resolve procurement and supply problems.
• Ability to work effectively in a fast-paced environment.

Additional Information

Benefits \xe2\x80\x93 Why you\xe2\x80\x99d love working with us

• Competitive pay
• Minimum of fifteen days of vacation
• Competitive employer-paid extended health and dental plan \xe2\x80\x93 take a look at our benefit plans!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Professional Development funds and resources
• Access to most BCIT Flexible Learningcourses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwm\xc9\x99\xce\xb8kw\xc9\x99y\xcc\x93\xc9\x99m (Musqueam), S\xe1\xb8\xb5wx\xcc\xb1w\xc3\xba7mesh (Squamish), and s\xc9\x99l\xcc\x93ilw\xc9\x99ta\xc9\x81\xc9\xac (Tsleil-Waututh).


Salary Range
Salary Grade 10: $63,723 - $69,105 per annum.


Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.


Position Details



Posting Category
Administration


School/Service Area
Supply Management


Campus Location
Burnaby campus


Bargaining Unit
BCGEU Support Staff


Job Status
Regular


Full-Time/Part-Time
Full-Time


Number of Vacancies
1


Anticipated Start Date
01/03/2024


Anticipated End Date



Competition Information



Competition Number
23B307


Competition Open Date
08/05/2023


Competition Close Date



Open Until Filled?
Yes