Job Description

Organizational Context and Scope

Under the direct supervision of the National Resources Management Officer (NRMO), the overall supervision of the Head of Office in IOM Ottawa, in close collaboration with the Project Monitoring Unit in Manila (PMU), and with relevant units at Headquarters, Administrative Centres, and Regional Office, the incumbent will provide technical and administrative support on the financial monitoring of projects implemented in Ottawa, or implemented globally but managed by IOM Ottawa, as well as other issues related to IOM Ottawa's financial and general administration.

Responsibilities and Accountabilities

1. Support the financial monitoring of global projects managed by IOM Ottawa and projects implemented in IOM Ottawa by preparing financial reports and analysis, reviewing expenditures, highlighting variances, and consolidating budget information.

2. Provide regular and ad-hoc financial data and analysis to support the office's decision-making and reporting needs.

3. Support the invoicing process to donors in close coordination with PMU Manila and follow up on the timely collection of receivables.

4. Assist with the reconciliation of financial records in WAVE and MiMOSA on immigration loans in close coordination with the IOM Ottawa Movement Operations and PMU Manila.

5. Contribute to the preparation of user guides and standard operating procedures for finance and program staff related to project expenditures and budgeting.

6. Maintain and organize records and files related to budgets, reports, contracts, and funds, including retention and backup systems for historical and active documents.

7. Monitor compliance with financial policies, procedures, rules, and regulations, and report any issues requiring attention.

8. Prepare draft responses to audit queries and support the follow up of audit recommendations.

9. Contribute to the preparation of annual budget submissions and revisions for IOM Ottawa.

10. Support the allocation of staff and office common costs to Ottawa's budgets in PULSE and assist in preparing financial forecasts and sustainability reports.

11. Perform other related duties as may be assigned.

Required Qualifications and Experience

EDUCATION

High school diploma with six years of experience; or, Bachelor's degree in business administration, accounting, finance, or a related field from an accredited academic institution with four years of relevant professional experience. Professional certification, such as a Certified Public Accountant (CPA) or its equivalent, is desirable.

EXPERIENCE

Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Experience in applying and supporting the development and implementation of administrative and financial control procedures.

SKILLS

Knowledge of International Public Sector Accounting Standards (IPSAS), Generally Accepted Accounting Principles (GAAP) and audit review procedures.

Knowledge of accounting systems.

Knowledge of database management systems.

Computer literacy, office software packages (MS Word, Excel, etc.) with strong spreadsheet and data analysis knowledge.

Good analytical and problem-solving skills; ability to interpret financial and administrative data and support the review and improvement of business processes.

Good communication skills; able to work effectively with staff and partners and providing support to global functions.

Languages

IOM's official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Knowledge of French and/or Spanish is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators - Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Job Type: Full-time

Pay: $67,118.00 per year

Benefits:

Company pension Dental care Extended health care Paid time off Vision care
Education:

Bachelor's Degree (preferred)
Experience:

Human resources: 5 years (required)
Work Location: Hybrid remote in Ottawa, ON K1P 5G3