Job Description

Senior Bookkeeper

About the Company:

Garry Machine Mfg. Inc., established in 1980, is a leading manufacturer of high-quality rollers, serving the plastics, paper, and printing industries for over 20 years. Our 40,000 sq. ft. facility is equipped with five overhead cranes to streamline production. With sole ownership, we ensure each customer receives personal attention from the president and benefits from single-source responsibility. We also specialize in precision machining of small, medium, and heavy components, along with custom machinery design and manufacturing.

We are looking for a detail-oriented individual to join our team. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks efficiently. You will play a key role in maintaining accuracy, improving processes, and contributing to the overall success of the team. We value individuals who are dedicated, adaptable, and eager to contribute their skills to a dynamic work environment.

Job Summary:

The Senior Bookkeeper is responsible for overseeing day-to-day accounting operations and ensuring the accuracy, integrity, and timeliness of financial information across multiple entities. This role requires advanced knowledge of Canadian GAAP, strong decision-making abilities, and experience in manufacturing or multi-entity environments.

Reporting to the Financial Controller, the Senior Bookkeeper contributes to financial reporting, budgeting, tax compliance, and continuous process improvement. The ideal candidate is highly organized, detail-oriented, and capable of working independently while providing meaningful support to leadership and maintaining the confidentiality of sensitive information.

Key Responsibilities:

Full-Cycle Bookkeeping & Financial Operations

Maintain accurate financial records across multiple entities using accounting software. Perform full-cycle bookkeeping, including journal entries, general ledger maintenance, reconciliations, and trial balance preparation. Manage accounts payable: match invoices with purchase orders/packing slips, process payments, and reconcile vendor accounts. Oversee accounts receivable: generate invoices through the ERP system and monitor customer accounts. Perform aging analysis and follow up on outstanding vendor and customer balances. Reconcile bank accounts, credit cards, intercompany transactions, and vendor/customer ledgers. Track and reconcile inventory purchases; assist with inventory counts, valuation, and COGS reconciliation. Prepare monthly and quarterly financial summaries and contribute to the preparation of monthly, quarterly, and annual financial statements. Manage GST/HST filings and support Canadian and U.S. tax compliance in coordination with external accountants. Assist with budgeting, forecasting, and variance analysis for management reporting. Prepare audit schedules and support internal and external audit processes. Identify and recommend improvements to accounting processes and internal controls. Maintain strict confidentiality of financial, operational, and personnel information.

Administrative & Operational Support

Oversee general administrative functions and assist with vendor coordination and office resource management. Support scheduling, internal communications, and meeting coordination as required. Maintain organized digital and physical filing systems for financial, operational, and personnel records. Assist with employee onboarding and offboarding processes and maintain personnel documentation. Track organizational deadlines such as license renewals, insurance renewals, and compliance dates. Provide professional phone and email communications; greet and assist visitors when needed. Perform accurate data entry and maintain up-to-date financial and administrative records. Exercise sound judgment and discretion in handling sensitive information and operational matters.

Required Qualifications

CPA designation is an asset Minimum 5+ years of accounting experience, including manufacturing and/or multi-entity environments. Advanced knowledge of Canadian GAAP and financial reporting standards. Strong proficiency with accounting software (Sage 50 preferred), QuickBooks, and ERP systems. Proven experience in full-cycle bookkeeping, reconciliations, and financial reporting. Strong analytical skills with the ability to interpret data and resolve issues independently. Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Effective communication skills, both verbal and written. Ability to work independently, make sound decisions, and meet deadlines with minimal supervision. High level of professionalism and discretion in handling confidential information.
Job Types: Full-time, Permanent

Pay: $68,000.00-$73,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off Vision care
Ability to commute/relocate:

Mississauga, ON L5S 1X4: reliably commute or plan to relocate before starting work (required)
Application question(s):

How many years of experience do you have working with Canadian GAAP and financial reporting standards?
Experience:

accounting software (Sage 50 preferred) and ERP systems: 5 years (preferred) Accounting in manufacturing/multi-entity: 5 years (required) budgeting, forecasting, and analysis: 5 years (preferred)
Licence/Certification:

CPA designation (preferred)
Work Location: In person