Job Description

Job Title: Securities Legal Assistant
Job #: 16643
Job Type: Full time, permanent
Location: Toronto
Salary: $75,000
Benefits: Excellent benefits
Remote Flexibility: Hybrid Remote Flexibility
Client Profile
Our client, a reputable Toronto firm is currently looking for a Securities Legal Assistant. This firm has an excellent culture and a lot of career development opportunities.

• An International Corporate law firm specializing in business law.
• Recipient of a Greater Toronto\xc2\x92s Top Employers award.
• Conveniently located in Toronto\xc2\x92s Financial District!

Duties and Responsibilities:
- Handle all administrative duties such as email and calendar management, coordinate meetings, book travel arrangements, etc.;
- Process incoming/outgoing mail, prepare expense reports, process of invoices and disbursements, expense reconciliation;
- Drafting and preparing speaking engagements;
- Coordinating meetings and events, including developing and distributing agendas, reserving meeting rooms, and preparing, compiling and distributing supporting documents;
- Under legal professional supervision, prepare legal documents and correspondence according to precedents and/or instructions;
- Opening and closing files;
- Prepare and maintain a bring-forward system;
- Ensure all physical and electronic filing is organized and up to date on a regular basis;
- Liaising with clients regarding invoices, collections and preparation of WIP/AR reports;
- Delegate tasks to, and coordinating with, other administrative departments (finance and marketing); and
- Additional duties, as assigned.
Requirements:
- Completion of a post-secondary Legal Assistant or Law Clerk course, or equivalent Securities experience;
- 8+ years\' of Legal Assistant experience working in Securities;
- In-depth understanding of business and legal terminology;
- Strong technical skills using MS Office (Outlook, Word, Excel and PowerPoint);
- Excellent communication skills, written and verbal;
- Solid attention to detail and time management skills; and
- Ability to prioritize and meet urgent deadlines.