Job Description

Overview

Are you an experienced administrative professional with good communication and MS Office skills? We're seeking a secretary, Field Investigations to support the manager, Field Investigations, as well as department staff, in a variety of administrative tasks that keep the department organized and operating efficiently. If you enjoy providing exceptional administrative support and have great organizational skills, consider applying for this temporary opportunity of approximately one year.

What you'll do

As a secretary, Field Investigations you will:

• Provide administrative support to the manager, Field Investigations and department staff
• Prepare PowerPoint presentations for field investigators
• Organize department meetings
• Take confidential meeting minutes and transcribe witness statements
• Arrange conference calls with field investigators across the province
• Document interview summaries
• Be a resource to department staff on the use of various systems and provide assistance and coaching when required
• Create and maintain team sites and be the LAN administrator
• Research CMS to obtain pertinent information in furthering the investigation files
• Monitor CMS desk for new referrals to Field Investigations and open new investigations in XIM for assignment to the field investigators
• Coordinate the subpoena/order process by reviewing for accuracy and timeliness, and forward to appropriate field investigator for action

Is this a good fit for you?

We're looking for someone who can:

• Provide outstanding customer service and take initiative to assist staff where necessary
• Obtain and record information both in writing and orally
• Plan, coordinate, and organize workload independently
• Build collaborative relationships with the field investigations team and maintain a calm, professional demeanor under pressure
• Proof-read, write, and edit using current standards and styles

Your experience and educational background

• Completion of grade 12
• Recent and related experience providing administrative support
• Ability to type 60 wpm
• Good office grammar and spelling
• Working knowledge of MS Office (Word, Excel, PowerPoint)

Application requirements:

You must submit your application by 4:30 pm on the closing date of the competition.

If you require an accommodation in the assessment process, please email at the time you submit your application.

Who are we?

At WorkSafeBC, we're dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We're honoured to serve the 2.4 million workers and 245,000 registered employers in our province.

WorkSafeBC requires all employees to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated.

We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.

What's it like to work at WorkSafeBC?

It's challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.

Our benefits

Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive starting salary of $24.48/hour, plus 4% in lieu of vacation and 4% in lieu of benefits, you'll have access to services and benefits that can help you get the most out of work -- and life.

WorkSafeBC has adopted a hybrid model offering opportunities to work remotely within BC and onsite based on the operational needs of the position.

Learn more about .

WorkSafeBC is an inclusive and accessible employer committed to employment equity. We invite applications from all qualified individuals, however, only those under consideration will be contacted. If you're unsuccessful, please accept our appreciation of your interest.

This position is restricted to those legally entitled to work in Canada.

Thank you, in advance, for applying.