Job Description

\xe2\x80\x8bReq ID: 168099
Company: Nova Scotia Health
Location: Provincial Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: CANC STRAT-Lung Cancer Prevention-CCZ
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 4-Jan-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\'re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

With little supervision, the Secretary undertakes a multitude of secretarial support duties requiring initiative, judgment, and accuracy, attention to detail, organization, speed and knowledge. This individual provides support to the managers within Population Oncology portfolio of the Nova Scotia Health Cancer Care Program.

The incumbent understands the portfolio area representing the \'face\' & culture of the organization and performs various administrative, leadership and coordination duties to meet program needs. This includes, but is not limited to meeting coordination, typing, photocopying, collating and distribution of reports and other correspondence. This individual exercises good judgment, people-skills and complex problem solving abilities in dealing with inquiries (phone, e-mail, mail, etc.) and visitors to the Nova Scotia Cancer Care Program.

This position requires a quick learner who is both highly experienced and readily adaptable to new and changing job requirements. Additionally, the successful applicant must possess strong organizational, prioritization, and interpersonal skills. They must also demonstrate proficiency in Microsoft Office programs.

About You

We would love to hear from you if you have the following:

• Grade Xll
• Graduate of an accredited Office Administration program plus a minimum of one year related experience, preferably in a healthcare setting
• Knowledgeable in office etiquette and office management/functioning
• Exceptional interpersonal skills, a high degree of tact, judgment and confidentiality
• Excellent organizational, prioritization and time management skills with demonstrated ability to multi-task efficiently
• Proficiency in Microsoft Office products with proven ability in spread sheet applications (Word, Excel,
• PowerPoint, Access)
• A comfort with technology such as webinar platforms, electronic meeting scheduling, teleconference, etc.
• Medical terminology is an asset
• Keyboarding at 60 wpm, minimum
• Excellent problem-solving skills
• Superior written and oral communication skills
• Strong initiative to anticipate program needs
• Demonstrated initiative to work as a part of a team, take initiative and assume additional responsibility when required.
• Ability to function in a rapid-paced environment
• Ability to work independently and collaboratively with others
• Good conflict management skills
• Some flexibility in hours of work
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full-time Position; 70 hours bi-weekly

Compensation and Incentives

$20.25 - $22.50 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You\'ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

\xe2\x80\x8bThis is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Follow Us!

Nova Scotia Health Authority