Job Description

Job Title:

Secretary / Administrative Assistant

For resume email:

oliver.mikhil@fusioteck.com

Location:

400 Bd du Cure-Labelle suite 303, Laval, Quebec H7V 2S7

Position Type:

Part-time

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Job Summary:

We are seeking a highly organized and detail-oriented Secretary to support the daily operations of our office. The ideal candidate will be bilingual in French and English, possess excellent communication skills, and have experience in a clinical or medical office setting. This role requires strong administrative abilities, familiarity with digital tools, and a proactive approach to maintaining an efficient and professional work environment.

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Key Responsibilities:

Administrative Support:

Manage and organize office correspondence, documents, and records.

Draft, format, and edit official communications, reports, and meeting notes.

Develop and write protocols and Standard Operating Procedures (SOPs) without assistance.

Scheduling & Coordination:

Create and manage staff schedules and appointment bookings.

Coordinate meetings and maintain calendars using Trello, Noterro and Google Workspace tools (Docs, Sheets, Calendar, etc.).

Office & Clinical Support:

Maintain a clean, organized, and disinfected office environment in compliance with health and safety standards.

Support daily clinical operations by ensuring proper documentation and adherence to protocols.

Communication:

Act as the first point of contact for clients, patients, and staff via phone, email, and in-person.

Provide clear and professional communication in both French and English.

Process & Workflow Management:

Assist in developing efficient office workflows.

Monitor and update task boards using Trello for project tracking.

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Required Skills & Qualifications

Languages: Fluent in French and English (oral and written).

Technical Skills:

Proficient in Noterro and Google Workspace (Docs, Sheets, Drive, Calendar).

Experience with Trello or similar project management tools.

Experience:

Previous experience in a clinical or medical office environment is strongly preferred.

Knowledge of medical office protocols and procedures.

Other Skills:

Strong written communication skills (able to write SOPs and protocols independently).

Excellent organizational and time management abilities.

Ability to multitask and prioritize effectively.

Attention to detail and problem-solving mindset.

Comfortable with light cleaning and disinfecting duties.

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Preferred Qualifications

Experience in handling patient records and confidential information.

Knowledge of basic health and safety regulations in a clinical setting.

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Working Conditions

Office/clinical environment with occasional light cleaning and disinfecting tasks.

Regular interaction with patients, staff, and external partners.

Job Type: Part-time

Pay: $17.00-$20.00 per hour

Expected hours: 12 - 20 per week

Benefits:

Flexible schedule On-site gym On-site parking
Work Location: In person