Job Description

Requisition ID: 390075
Position Number: 20011561
Posting End Date: October 16, 2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre - Psych Health Centre - 820 Sherbrook St
Department / Unit: Adult Mental Health-Psychiatry
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: 11/03/2025 - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $23.252, $23.936, $24.640, $25.367, $26.114, $26.882
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The incumbent is responsible for the effective, efficient provision of secretarial support to the Mental Health Program.
Duties include:

• Providing secretarial services to a Medical Director(s), Psychiatrists and other associated multi-disciplinary staff.
• Transcribing typing, or inputting a variety of correspondence, reports, assessments, patient histories, research proposals, workshop material, etc.
• Providing telephone and reception duties including scheduling patient appointments, taking and relaying messages, greeting and directing visitors and patients, answering general inquiries.
• Distributing referrals to the appropriate inpatient and outpatient treatment teams.
• Controlling sample medication distributed to the residents, nurses and psychiatrists for patient use.
• Assisting in research grants and the service of appropriate integration of clinical teaching programs.
• Attending various meetings, taking, typing and distributing minutes.
• Scheduling meetings and appointments.
• Providing back-up secretarial services to other Mental Health Program secretaries.

Experience

• Two years previous related experience required, preferably in a mental health setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration
Not Applicable
Qualifications and Skills

• Typing 50 wpm, Dictaphone and medical terminology (pass mark 75%) required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
• Must be able to independently maintain an office and demonstrate independent decision making and judgement pertaining to administrative tasks required.
• Must be well organized and able to establish priorities to meet deadlines.
• Excellent communication and interpersonal skills required.

Physical Requirements

• Due to the nature of the work in the department, the incumbent must be able to deal with difficult situations that may arise when in contact with patients and/or the public.
• Position involves unpredictable interruptions from other multidisciplinary service areas that often involve short-term deadlines.

This term position may end earlier as outlined in your collective agreement.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Skills Required